Support GST Sales Bill

Job Description

1. Job Purpose

To ensure accurate and timely reconciliation of Input Tax Credit (ITC) for Utkal Odisha and Andhra units by compiling, analyzing, and matching vendor GST data with GSTR2A/2B from the GST portal. Responsible for GST return filings, ITC claims, and digital record management to support compliance, audits, and effective vendor management.

2. Job Context & Major Challenges

Job Context:

Utkal Alumina International Ltd., a world-class alumina refinery with a capacity of 2.47 MTPA and captive mines, operates in a GST-intensive environment requiring seamless vendor reconciliation and timely ITC claims. Post expansion through Project Surya Prabha and Debottlenecking, the GST workload has significantly increased, calling for precise and prompt data handling and compliance reporting.

Major Challenges:

• Daily download and reconciliation of large volumes of GSTR2A and GSTR2B data for multiple states (Odisha & Andhra).

• Ensuring vendor compliance with timely GSTR-1 and GSTR-3B filings.

• Timely processing and verification of GST hold/release entries.

• Coordinating with vendors and internal departments to resolve mismatches.

• Maintaining accurate digital documentation for audits and legal compliance.

3. Key Responsibilities

A. GST Reconciliation & ITC Management

• Download and compile GSTR2A reports daily and GSTR2B reports monthly from GST portal for both Odisha and Andhra units.

• Reconcile GSTR2B with ERP-based ITC register by the 17th of each month.

• Identify vendors not filing GSTR-1 and GSTR-3B returns.

• Follow up with vendors and coordinate with the Commercial department to resolve mismatches.

• Maintain the GST Purchase Register and update the ITC register monthly.

B. GST Hold & Release

• Verify vendor accounts post reconciliation and ensure accurate release of GST hold amounts.

• Track unreconciled entries and initiate corrective actions.

C. ITC Claim Processing

• Process GRN/SRN/NFA and RCM entries for ITC claim/unclaim in ERP.

• Handle merchant export transactions and process stock receipts to claim ITC monthly.

D. GST Returns & Reporting

• Assist in the preparation and filing of GSTR-1 and GSTR-3B for Utkal-Andhra.

• Pass manual JVs for GST clearing accounts as required.

E. Annual Audit Support

• Conduct annual reconciliation of ITC register with GSTR2B for GSTR-9 filing.

• Assist auditors by providing required documentation and analysis.

F. Digital Documentation - Utkal Finance Digital Project

• Ensure all AP vouchers are scanned and uploaded daily to SharePoint and OmniDocs server.

• Maintain a complete repository of finance and commercial documents.

• Report any missing/unscanned documents monthly to AP Head.

• Support documentation needs during GST, Income Tax, and Statutory Audits.

4. Key Performance Indicators (KPIs)

• Accuracy and timeliness of GSTR2A/2B reconciliation

• Percentage of unreconciled ITC entries

• Timely release of GST hold amounts

• Audit compliance and documentation readiness

• Timely submission of GSTR-1/3B

• Effectiveness in vendor follow-up and mismatch resolution

5. Skills & Competencies

Technical Skills:

• Knowledge of GST laws and return filing procedures

• Proficiency in ERP systems (SAP/Oracle/MS Dynamics, etc.)

• Strong in MS Excel (VLOOKUP, Pivot Tables, etc.)

• Understanding of GSTR-2A, 2B, 3B, and GSTR-9

• Experience with document management systems (DMS) like OmniDocs

Behavioral Skills:

• Attention to detail and accuracy

• Analytical and reconciliation skills

• Communication and coordination with vendors

• Time management and ability to meet monthly deadlines

• Team collaboration and self-initiative