Job Description
1. Bill Processing
- Process employee and vendor invoices (non-PO categorized related bills) in ERP within defined TAT.
- Verify invoices for correctness of vendor details, invoice number, date, GST compliance, and supporting documents.
- Ensure proper accounting, cost center, GL, and tax code selection.
2. Compliance & Controls
- Ensure bills are processed as per delegation of authority (DOA), SOPs, and accounting policies.
- Check GST applicability, TDS deduction, and statutory compliance before posting.
- Support internal and external audit requirements, including resolution of audit observations.
3. Coordination & Follow-ups
- Coordinate with user departments for missing documents, approvals, or clarifications.
- Liaise with vendors for invoice discrepancies, corrections, and re-submissions.
- Support DMT Member in resolving payment blocks and invoice exceptions (e.g., duplicate invoices, system validations).
4. System & Reporting Support
- Update invoice status and maintain proper documentation in ERP / DMS.
- Assist in preparation of AP MIS, ageing reports, and pending bill trackers.
- Support month-end activities including accruals, provisions, and reconciliation of AP balances.
5. Continuous Improvement
- Identify recurring issues in bill processing and suggest process improvements.
- Support automation and standardization initiatives in AP processes.
Key Skills & Competencies:
- Working knowledge of Accounts Payable processes.
- Understanding of GST, TDS, and basic accounting entries.
- Hands-on experience with ERP systems (Oracle preferred).
- Good coordination and follow-up skills.
- Attention to detail and strong documentation discipline.
Educational Qualification & Experience:
- Bachelor's degree in Commerce / Finance (B.Com preferred).
- 1-3 years of experience in Accounts Payable or Finance Operations.
- Experience in miscellaneous bill processing will be an added advantage.
