Job Purpose
Checking of Bills and ensure compliance of prescribed rules and regulations , policies and guidelines of the company, Passing bills of various nature ( Internal transport, External transport, Insurance, Medical, professional , legal service, contract jobs, maintenance , welfare ,labour supply, vendors and all other type of bills ) Ensure proper booking of expenses under various account code combinations, Entry of bills in oracle system and generate bill journal voucher. Ensure timely bills processing for payment to contractors and vendors as per scheduled framed by the company
Job Context & Major Challenges
Job Context
HIL Renukoot commissioned in 1962 with a capacity of 20,000 MT of annual metal production which has now reached to the level of 4,10,000 MT. The facilities consist of refinery, smelter, and downstream facilities. The annual turnover of the factory has increased to Rs. 10,000 crores from Rs. 6,000 crores over a period of last years. The annual raw material procurement is to the tune of Rs. 3,000 Crores and reinstated value of gross block of fixed assets is Rs. 13,000 Crores.
There has been continuous expansion of Plant capacity resulting increase in both volume as well as amount of the invoices. Currently there are 31000 number of invoices and amounts to Rs. 520.00 crores for supply of stores items.
Stores spares & capex items are very critical part of our unit procurement also the unit is running more than 100 bedded Hospital with all modern medical facilities. For maintaining these in-house facilities and availability of medicines, effective and efficient procurement and storage of medical supplies including capital equipment and accessories is must. Reducing payment process cycle time and arranging various MIS as per Management requirement through process up-gradation and skill development in complete alignment with the ERP system.
Job Challenges
- Processing of all suppliers bills as per PO terms.
- Application of all penalty, quality deduction & shortage is recovered from bills.
- Adjustment of all advances & debit balances before payment.
- Recover the amount of debit balance, lying in supplier liability, from suppliers.
- Coordinate to get bills from stores/purchase Dept for timely payment to suppliers.
- Coordinate to resolve the mismatch between PO/Receipt & bills for timely payment to suppliers.
- To correct all wrong Transactions done at stores end during the month.
- To adhere Parivartan deliverables within timeline.
- To provide audit inputs and ensure for minimum observation.
Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)
KRA1 1- Employee reimbursement
To timely process of Employee related reimbursement adhering to Contracts, policies and DOAs.
- Timely checking and passing of Employee related TA/DA for necessary payments and adjustments ensuring all related policies.
- Ensuring to adjust the pending advances of employees against any reimbursement as per company guidelines.
- Correct booking of expenses code for correct accounting as per management guidelines and policies.
KRA2 2- Joining, shifting & relocation expenses
To timely process of Joining related expenses adhering to company policies.
- Ensure compliance of Company's prescribed rules, regulations, policies and guidelines while processing of joining related of various natures.
- Processing of Relocation expenses as per the approval/policies.
KRA3 3- Travelling Invoices
To timely process of ABG Portal/Quest 2 travel invoices and monitor the same.
- Proper checking of ABG Portal weekly Invoice of employee as per policy to book expenses appropriately and ensure timely payment as per terms.
- Travelling Bills as per policy and guidelines
through checking of claimed expenses, supporting and statement.
KRA4 4- Guest house, Hotel & Medical bills
To process and adjust the Lodging and Medical bills.
- Medical Bills as per policy and guidelines through checking of claimed expenses, supporting and vouchers.
- Timely processing and adjustment for Hotel and guest house invoices as per circular.
KRA5 1- Other Admin & Miscellaneous bills
To process and monitor admin & other miscellaneous invoices as per company norms. Reimbursement of official expenses incurred for events such as Parivartan, reprism, employee welfare, deepawali, Union work, Holi, Social and cultural events etc.
KRA6 1- Provisions & Audit deliverables
To coordinate and compile monthly provision and providing inputs for various types of audit deliverables.
- Compile total liability categorize as per applicable section and apply related TDS section each party wise
- Review Service supplier Advance and ensure timely adjustments, follow up with concern person and departments for timely adjustments
- Create TDS section wise vouchers in oracle system to
- Completing Bills section Related audit work for smooth and timely audit
KRA7 Process and self-development
To Ensure development of process to strengthen internal control system & team development.
- Ensuring self development to deliver as per management requirement seamlessly.
- Coordinating and arranging inputs for Audit requirement.
- Ensure timely adherence of statutory compliance with accuracy.
- Ensure submission of Kaizen timely.
- Identifying ambiguity and process improvement to strengthen control system and develop accuracy.
- Actively involvement in preparation of store related SOPs.
- Active Participation in Parivartan deliverables.
KRA8 Safety
Ensure to practice safe work culture
- Strictly follow and comply with the Safety norms of the company.
- Encourage store team to follow comply with the Safety norms of the company.
- Submit timely PI and BBSO of Store Team
