Supply Chain Executive (Export)

DUTIES AND RESPONSIBILITIES

• Oversee full export function from order to shipment completion

• Prepare export shipping documents: invoice, credit note, packing list, delivery order, certificate of origin, etc.

• Liaise with bank on letter of credit (LC) negotiation and documents against payment (D/P) / documents against acceptance (D/A)

• Check LC compliance and request LC amendments where necessary

• Prepare export documents in accordance with LC requirements / customer requirements / D/A terms, through the bank

• Apply appropriate Incoterms (FOB, CIF, CFR, etc.) and advise sales/customers on terms during quotation and contract stage

• Liaise with freight forwarder on cargo space booking and shipment arrangement

• Ensure receipt of bill of lading draft, fumigation certificate, and customs export declaration from freight forwarder

• Liaise with insurance agent on export cargo insurance coverage

• Coordinate with warehouse and internal departments to ensure timely export shipment

• Update customers on shipping documents and delivery arrangements, including any destination country import/customs clearance documentation required from the exporter's side

• Monitor and follow up on export shipment status until delivery

• Advise and provide freight cost estimates to sales department for export quotations

• Monitor export shipping/freight costs and implement cost-saving measures without compromising service quality

• Generate export shipping reports

• Provide ad-hoc support for import documentation and shipment arrangements when required

REQUIREMENTS

Qualifications and experience:

• At least Bachelor's Degree or Diploma in Supply Chain Management, Logistics, Business Administration, or a related field.

• Proven experience in shipping function, preferably in a manufacturing or distribution environment.

• Proficiency in using ERP systems will be an added advantage.

• Strong understanding of import/export regulations and customs procedures.

• Excellent communication and interpersonal skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Attention to detail and accuracy in work.

• Willing to work in Tuas area (accessible via MRT).