Supply Chain Coordinator

Safeguard Armor is scaling our international government tender division through an AI-powered tender engine. We submit tenders globally across military uniforms, police equipment, tactical clothing, PPE, workwear, and industrial products.

We need a hands-on Procurement & Supply Chain Coordinator to support supplier sourcing, RFQs, quotation collection, factory follow-up, sample tracking, and procurement documentation.

This is an execution role.

Your job is to make sure suppliers respond, quotes are collected, samples move forward, records are accurate, and procurement tasks are completed on time.

Key Responsibilities

1. Supplier Follow-Up & Procurement Execution

Daily Supplier Follow-Up: Chase suppliers for quotes, samples, documents, certifications, production updates, and delivery confirmations.

RFQ Tracking: Send RFQs, track supplier responses, compare quotations, and ensure pricing is received before tender deadlines.

Procurement Task Execution: Ensure supplier actions are completed on time and procurement workflows keep moving.

Issue Escalation: Identify non-response, delays, missing documents, or unclear supplier information and escalate quickly.

2. Tender & Sample Support

Sample Tracking: Track V1 samples from request through production, dispatch, receipt, and internal review.

Tender Documentation Support: Collect supplier documents, certificates, datasheets, test reports, quotations, and compliance evidence.

Timeline Control: Ensure supplier-side actions are completed within tight tender windows.

3. Purchase Order & Supplier Administration

PO Support: Prepare and track purchase orders, confirmations, invoices, payment status, and delivery information.

Supplier Records: Maintain accurate supplier contact details, pricing, capabilities, certifications, lead times, and communication history.

Data Accuracy: Keep procurement trackers, CRM/ERP records, and workflow systems updated daily.

4. Logistics & Delivery Coordination

Shipment Tracking: Coordinate with suppliers, freight forwarders, couriers, and internal teams.

Delivery Updates: Track shipping dates, delivery dates, delays, and missing shipment information.

Warehouse Coordination: Work with warehouse teams to confirm sample arrivals, goods received, and delivery issues.

5. Supplier Sourcing Support

New Supplier Research: Identify potential suppliers, factories, distributors, and manufacturers when required.

Supplier Qualification Support: Help collect basic capability information, certifications, product ranges, and commercial terms.

Supplier Database Expansion: Add new suppliers to the company database and maintain accurate records.

Ideal Candidate Profile

Highly Organised

You can track multiple suppliers, quotes, samples, and deadlines without losing control.

Persistent Follow-Up

You are comfortable chasing suppliers repeatedly until the required information is received.

Detail-Oriented

You maintain accurate records and spot missing information before it becomes a problem.

Practical and Hands-On

You are comfortable doing the daily work yourself: sending emails, updating trackers, comparing quotes, and following up.

Supplier-Focused

You understand how to communicate with suppliers, factories, vendors, and logistics partners.

Deadline Driven

You can work under short tender timelines and keep supplier actions moving.

Preferred Background

Experience in one or more of the following:

• Procurement coordination
• Supply chain coordination
• Sourcing administration
• Vendor management
• RFQ / quotation management
• Factory coordination
• Import/export coordination
• Tender support

Why Join

You will work inside a fast-growing defence and procurement company building an AI-powered global tender platform.

Your work will directly support supplier performance, tender execution, sample delivery, and procurement reliability across international government opportunities.