Studio Coordinator

Description

Your Role

Our ideal candidate will be able to juggle the day-to-day operations of the studio as well as manage meetings, events and initiatives. Candidates should be well organized, thoughtful and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment in support of the Studio executive and team world-wide.

What You Will Do

• Proficient in booking complex travel
• Experience in driving studio activities like organizing meetings, events, facility management etc
• Ability to participate in core operations like hiring and staffing
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Excellent communication and relationship management skills
• Ability to interact professionally with all levels of the firm, clients and vendors
• Must be able to work overtime on an as-needed basis
• Working in a high-tech environment and/or supporting high-tempo teams
• Thrives in a relationship-based firm working with other studio coordinators
• Working with Distributed teams across the globe, different time-zones and cultures
• Experience coordinating budgets and invoices
• Previous experience working in creative firm is a huge plus
  
  

Your Qualifications

• 8+ years of experience in a senior administrative support capacity
• Bachelor's Degree highly preferred
• Microsoft Office experience a must
• Adobe Suite/In Design experience a huge plus
• Experience managing multiple calendars in Outlook
  
  

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to Well-being Week, our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under applicable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [Confidential Information].