Staff Accountant- US Accounting

Position Overview

We are seeking a detail-oriented and reliable Staff Accountant to support our day-to-day accounting operations. This is a remote position responsible for maintaining accurate financial records, assisting with transactional accounting tasks, and ensuring timely processing of accounting functions.

The ideal candidate is organized, proactive, and comfortable working within structured processes and deadlines.

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Key Responsibilities

The Staff Accountant will be responsible for performing a variety of accounting and administrative functions, including but not limited to:

Accounts Payable & Payment Processing

• Record accounts payable (AP) entries accurately and timely

• Enter and update bill pay transactions in Bill.com

• Maintain and update weekly bill payment schedules

• Ensure proper coding and documentation of invoices and expenses

Reconciliations

• Perform monthly bank reconciliations

• Perform credit card reconciliations and resolve discrepancies

• Maintain accurate reconciliation records and supporting documentation

General Accounting Support

• Assist with tracking and recording capital expenditures

• Maintain organized records of purchase orders (POs)

• Support internal accounting processes and data integrity

Compliance & Reporting Support

• Track and assist with 1099 reporting requirements

• Gather and maintain reseller permits and vendor compliance documentation

• Assist with 401(k) reporting and related data tracking

• Track employee benefits and related accounting entries

Accounts Receivable & Operational Tasks

• Send daily invoices to customers

• Assist with general accounts receivable tracking as needed

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Systems & Tools Used

• IQMS / DELMIAworks (ERP system)

• Bill.com (Accounts Payable & payments)

• ADP Workforce Now (Payroll system)

• Microsoft Teams (Communication & collaboration)

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Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or related field

• Strong understanding of basic accounting principles

• Experience with ERP systems (IQMS/DELMIAworks experience is a plus)

• Experience with Bill.com or similar AP systems

• Strong attention to detail and accuracy

• Ability to manage recurring tasks and meet deadlines

• Excellent organizational and communication skills

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Work Environment

• Fully remote position

• Daily communication through Microsoft Teams

• Structured workflow with recurring weekly and monthly accounting tasks