Sr. Project Billing Executive

Job Title: Sr. Project Billing Executive

• Department: Accounts
• Industry: Construction / Building Materials / Building Products
• Employment Type: Full-Time
• Role Overview
• We are seeking a technically strong and detail-oriented Project Billing Executive with
• prior exposure to the construction or building products industry.
• The role involves end-to-end project billing operations, including Proforma Invoice (PI)
• verification, billing accuracy, quotation validation, and documentation control.
• This position requires a high level of commercial understanding, process discipline, and
• accuracy, and serves as a critical coordination link between Sales, Projects, Accounts,
• and Logistics teams to ensure timely, accurate, and compliant billing.
• Key Responsibilities
• 1. Project Billing & Invoicing
  
  

→ Execute project-wise billing as per approved Purchase Orders, Work Orders, and

contractual terms

→ Prepare and process milestone-based invoices, RA bills, and final project bills

→ Ensure billing alignment with dispatch records, site confirmations, and internal

approvals

→ Maintain project-wise billing trackers, registers, and reconciliation statements

• 2. Proforma Invoice (PI) Verification
  
  

→ Verify And Validate PI Against

• Approved quotations
• Purchase Orders / Work Orders
• Agreed commercial terms and payment conditions
  
  

→ Ensure Accuracy Of

• Rates and quantities
• GST calculations and applicable taxes
• Freight, loading/unloading, and other charges
• Payment milestones and credit terms
  
  

→ Coordinate with Sales and Accounts teams for PI corrections, approvals, and closures

• 3. Quotation Knowledge & Validation (Sales Support)
  
  

→ Candidate will not prepare quotations independently

→ Must possess strong understanding of quotation structure and commercial components

→ Review and validate quotations prepared by Sales / Technical teams for:

• Scope of supply / execution
• Technical specifications
• Commercial terms & conditions
• Taxes, transportation, and delivery timelines
  
  

→ Identify discrepancies and coordinate corrections before PI generation or billing

→ Maintain quotation approval workflows and version control

• 4. Documentation Checking & Control
  
  

→ Scrutinize And Manage Complete Project Documentation, Including

• Purchase Orders / Work Orders
• Approved drawings and technical specifications
• Delivery challans, GRNs, and site acknowledgements
  
  

→ Ensure documentation completeness and accuracy prior to invoice submission

→ Maintain project-wise digital and physical document repositories

• 5. Coordination & Compliance
  
  

→ Coordinate with Projects, Sales, Logistics, and Finance teams for smooth billing cycles

→ Support GST compliance, invoice corrections, and credit/debit note adjustments

→ Assist in project closure billing and final account settlement

• Required Skills & Qualifications
  
  

→ Mandatory experience in construction, building materials, or project-based

manufacturing

→ Strong hands-on exposure to project-based billing

Retail / distributor billing experience will not be considered

→ Sound Understanding Of

• Proforma Invoice verification
• Quotation validation
• Contract-based billing processes
• Project documentation workflows
  
  

→ Working knowledge of GST and invoicing regulations

→ Strong proficiency in MS Excel (trackers, reconciliations, billing reports)

→ Experience With ERP / Accounting Software Preferred

→ High level of accuracy, attention to detail, and timeline adherence

• Ideal Candidate Profile
  
  

→ Background exclusively from construction or building products industry

→ Proven experience in project billing and commercial documentation

→ Ability to manage multiple projects simultaneously

→ Highly process-driven, compliance-focused, and detail-oriented

→ Comfortable working as a support function alongside Sales and Project teams