Role Overview
We are looking for an experienced Lead Procurement Finance & Compliance to manage end-to-end operations related to Purchase Orders (PO), invoicing, statutory/commercial compliance, supplier payments, and accounting coordination. The ideal candidate should have strong expertise in financial systems, vendor reconciliation, payment processing, and process control, ensuring accuracy, compliance, and timely closures.
Key Responsibilities
PO & Procurement Finance Management
- Oversee end-to-end PO processing, validations, and approvals as per company policies.
- Ensure PO alignment with contracts, commercial terms, GST requirements, and payment terms.
- Coordinate with procurement and business teams for PO creation, amendments, and closures.
Invoicing & Billing Operations
- Manage supplier invoice processing including verification of quantity, rate, tax structure, and supporting documents.
- Ensure timely booking of invoices in accounting/ERP systems.
- Coordinate with internal stakeholders for GRN matching, invoice approvals, and discrepancy resolution.
- Ensure accurate and timely invoice reconciliation against PO and delivery records.
Compliance & Documentation
- Ensure adherence to company compliance policies related to procurement, invoicing, taxation, and vendor documentation.
- Maintain vendor documentation such as GST certificates, bank details, PAN, agreements, and compliance declarations.
- Monitor and ensure proper audit-ready documentation for all procurement transactions.
- Support internal and external audits by providing required data and documentation.
Supplier Payments & Reconciliation
- Manage end-to-end supplier payment processing, ensuring timely payments as per agreed terms.
- Track outstanding payables, due dates, and escalation for overdue payments.
- Conduct vendor ledger reconciliation and resolve disputes related to payments, deductions, or short payments.
- Coordinate with treasury/banking teams for smooth execution of payment cycles.
Accounting & Financial System Management
- Ensure accurate accounting entries related to purchases, accruals, vendor advances, and settlements.
- Strong understanding of accounts payable processes, GST input credit, TDS, and vendor accounting.
- Maintain controls to prevent duplicate payments and incorrect invoice postings.
- Work on improving processes within ERP/financial systems to enhance efficiency and compliance.
Process Improvement & Team Leadership
- Lead a team handling PO, invoicing, compliance, and supplier payments.
- Define SOPs, streamline workflows, and ensure process discipline across teams.
- Drive automation and system improvements for better tracking and reporting.
- Coordinate with cross-functional teams (procurement, warehouse, finance, audit) for issue resolution.
Required Skills & Competencies
- Strong expertise in Purchase Order, invoicing, compliance, and supplier payment processes
- Excellent knowledge of accounting principles and Accounts Payable
- Working knowledge of GST, TDS, vendor reconciliation, and statutory documentation
- Hands-on experience with ERP/Accounting systems (SAP / Oracle / Tally / Zoho / NetSuite or similar)
- Strong command over MS Excel / Google Sheets for reporting and reconciliation
- Good understanding of financial controls, audit requirements, and compliance frameworks
- Strong communication, coordination, and stakeholder management skills
- Ability to lead teams and manage multiple priorities under deadlines
Preferred Qualifications
- Bachelor's degree in Commerce / Finance / Accounting
- MBA (Finance) or CA Inter / CMA Inter preferred
- Prior experience in Retail / E-commerce / Manufacturing / Supply Chain finance is an advantage
Key Performance Indicators (KPIs)
- Timely PO and invoice processing turnaround time
- Supplier payment accuracy and on-time payment closure
- Vendor reconciliation closure rate
- Compliance and audit observations reduction
- Process efficiency improvements and system accuracy
