Job Role -
We are looking for a detail-oriented Senior Executive – VMS Administrator with experience in US healthcare staffing to manage VMS operations. The role involves handling job postings, candidate tracking, timesheets, and coordination with recruiters and clients through VMS/MSP platforms, ensuring smooth execution across the staffing lifecycle.
About the Role
The Senior Executive – VMS Administrator will be responsible for managing VMS operations and ensuring efficient execution of staffing processes.
Responsibilities
- Manage and maintain VMS/MSP platforms (e.g., Fieldglass, Beeline, etc.) for healthcare staffing clients
- Post and manage job requisitions on VMS portals
- Track candidate submissions, interviews, and onboarding status
- Coordinate with recruiters to ensure timely and accurate submissions
- Monitor and manage timesheets, approvals, and compliance within VMS systems
- Ensure accurate bill rates, pay rates, and contract details are maintained
- Support billing teams by ensuring timesheet and placement data accuracy for invoicing
- Handle client-specific compliance requirements in healthcare staffing
- Resolve discrepancies related to timesheets, rates, and candidate data
- Act as a point of contact for internal teams and clients for VMS-related queries
- Generate and maintain VMS reports, dashboards, and trackers
- Drive process improvements to enhance efficiency and turnaround time
Qualifications
- Bachelor's degree in any discipline
- 2–5+ years of experience in US healthcare staffing / VMS operations
- Hands-on experience with VMS/MSP platforms (Fieldglass, Beeline, etc.)
- Strong understanding of US healthcare staffing lifecycle (submission to billing)
- Experience handling timesheets, onboarding, and compliance processes
- Proficiency in Microsoft Excel
- Strong attention to detail and organizational skills
- Good communication and stakeholder coordination skills
Required Skills
- Experience in US healthcare staffing / VMS operations
- Hands-on experience with VMS/MSP platforms
- Strong understanding of the US healthcare staffing lifecycle
- Proficiency in Microsoft Excel
Preferred Skills
- Experience working with US clients and US shift operations
- Exposure to billing or payroll processes in healthcare staffing
- Ability to manage high-volume VMS requirements
