Position: Sr Admin Assistant (Contractor)
Role Description
This role is a contract assignment at Palo Alto Networks. Contractors will not be employed by Palo Alto Networks but through our trusted staffing partners.
- Location – Bangalore, Hybrid (3x Office)
- Duration -12 months
Palo Alto Networks is a fast-paced, rapidly growing environment that requires the flexibility to roll up your sleeves and participate in various capacities to deliver success. In this role, you will report to the Senior Executive Assistant to support C-level executives and drive day-to-day administrative operations.
You are expected to handle all duties with a high degree of integrity, professionalism, and confidentiality. The ideal candidate is highly motivated, takes initiative, and is comfortable with ambiguity. You know how to ask the right questions to gain clarity and can drive execution efficiently and proficiently.
Job Description:
Role Overview
- Provide IT Senior staff / India Head with support on calendar management, travel, expenses, team logistics
- Assist in coordinating activities across the organization such as Team events, conferences, F2Fs etc. Plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
- Help with content generation related to internal employee communications, internal newsletters etc
- Manage tactical projects, general administrative duties such as order supplies, CR coordination, managing departmental recognition, etc.
- Works professionally with other Administrative Assistants and Executive admins in India and other Geos (eg US/ Europe) to help facilitate timely and accurate planning needs
- Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives.
- Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
- Builds administrative community, provides learning and training opportunities for other administrative support staff.
Qualifications:
Qualifications:
Bachelor's Degree with 10+ years of equivalent experience working as a Executive Administrative Assistant in a Tier-1 MNC to a Senior Staff (Director and above)
- Strong calendar management, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
- Skills to quickly and accurately assess the importance of a meeting, email, or document and take appropriate action to involve the appropriate parties.
- Manage multiple projects simultaneously.
- Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
- Administrative experience in a fast-paced cross-cultural environment.
- Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Gmail, Google Calendar, Teams, Slack, google docs, purchasing and finance systems.
- Experience with sensitive documentation, maintain the utmost confidentiality for sensitive business matters, and correspondence.
- Organizational, time management, and multi-tasking skills.
- Communicate effectively and professionally with internal and external personnel.
- Go-Getter and Work with minimal direct supervision.
- Strong verbal and written communicator, customer service oriented.
- Use of Generative AI Tools for content generation /employee communications
Skills
- Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Gmail, Google Calendar, Teams, Slack, google docs, purchasing and finance systems.
- Strong verbal and written communicator, customer service oriented.
- Self Managed- Proactive and owns responsibility for outcomes
Education
Bachelor's Degree with 10+ years of equivalent experience working as a Executive Administrative Assistant in a Tier-1 MNC to a Senior Staff (Director and above)
