Summary:
The Client is seeking a Speaker Management Specialist to support the execution of 8 Summits across the APJ region during an 8-month peak season. This temporary role will be instrumental in managing all aspects of speaker communications, compliance, and day-to-day operations for 3,000 speakers. The ideal candidate will be highly organized, detail-oriented, and capable of managing high-volume communications while maintaining exceptional accuracy. This is a remote position that does not require onsite event travel.
Responsibilities:
- Manage speaker communications including creation and distribution of up to 40 speaker communication emails across 8 Summits.
- Develop and distribute 8 comprehensive speaker manuals tailored to each Summit.
- Conduct speaker audits across thousands of speakers to ensure certification compliance and URT (Unique Reach Target) metrics.
- Provide day-to-day speaker management support for 3,000 speakers including responding to inquiries, troubleshooting issues, and coordinating logistics.
- Create and conduct "Know Before You Go' calls for speakers prior to each Summit.
- Design, distribute, and analyze post-event surveys for all speakers.
- Collaborate with content team to maintain and update team Wiki with current speaker management processes and resources.
- Track key metrics and provide regular status reports on speaker readiness and compliance.
- Coordinate with cross-functional teams to ensure seamless speaker experience.
Requirements:
- 3 years of experience in speaker management, event coordination, or program management.
Required Skills:
- Strong communication skills with ability to manage high-volume email correspondence.
- Experience working with large speaker databases (1,000 contacts).
- Proficiency with Excel or Airtable for data manipulation, tracking, and reporting.
- Excellent organizational skills with ability to manage multiple deadlines simultaneously.
- Experience with compliance tracking and audit processes.
- Strong attention to detail and ability to maintain accuracy across large datasets.
Preferred Skills:
- Experience with event management platforms and speaker management systems.
- Background in technology conferences or corporate events.
- Familiarity with certification compliance requirements.
- Experience with survey tools and post-event feedback collection.
- Knowledge of wiki or documentation management systems.
- Experience working remotely with distributed teams.
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