Major Responsibilities
- Stewards active and inactive records at onsite and offsite storage locations.
- Complies with the Corporation's Records Management Guidelines.
- Implements records management program, including a records retention schedule,
the protection of vital records, destruction process and disaster recovery.
- Maintains electronic index and inventory of records stewarded.
- Performs client training (MPI, RMG compliance, local records handling
processes, etc...).
- Stewards local contracts and resolves service issues.
- Implements IMS projects including record reduction efforts and file move
- coordination projects.
- Monitors and controls expenses within budget.
- Creating, maintaining, and reviewing record storage procedures (both physical and
electronic) for different business units located at a site.
- Identifying commonalities in business units retention needs and create efficiencies
when possible.
- Implement and facilitate the Destruction Notification Process as outlined in RMG
Section 6
- Coordinate development and serve as administrative owner of an SRRS, if
required to reflect local legal and regulatory requirements.
Job Description
Key Performance Indicators
- Documented procedures through IMS Handbook
- Verification of vendor database to ExxonMobil inventory
- Verification of electronic inventory to physical inventory
- Timely destruction of retention-expired records
- Monthly Sample Check for records with Off-site
- Perform the IMS work plan per schedule
- Annual Clean up activity
Minimum Skills Requirement:
- Good communication skills
- Ability to work under time constraints and meet deadlines.
- Knowledge of computer application programs.
- Ability to foster a cooperative work environment.
