Job Description

Job Profile: Sourcing Coordinator (Procurement)-Contractor

Role Description

This role is a contract assignment at Palo Alto Networks. Contractors will not be employed by Palo Alto Networks but through our trusted staffing partners.

Location - Bengaluru, India (Hybrid)
Duration – 12 Months

Executive Summary

The Sourcing Coordinator plays a vital role in ensuring the seamless execution of day-to-day procurement operations. This position manages tactical transactions, handles routine contract renewals, negotiates core commercial terms for smaller-scale deals, and maintains operational alignment with legal and business stakeholders. Acting as the connective tissue between business end-users, suppliers, and legal compliance, the Sourcing Coordinator ensures purchasing moves efficiently within company policies and financial guidelines.

Key Duties & Responsibilities

1. Execution & Day-to-Day Sourcing

Manage small-to-medium value purchasing requests and routine execution across assign categories.
Serve as the primary point of contact for internal business partners requiring guidance on standardized purchasing pathways and low-dollar procurements.
Maintain everyday purchasing workflow momentum, preventing operational bottlenecks and ensuring purchase requests move smoothly to execution.

2. Basic Deal Negotiation & Supplier Evaluation

Review, evaluate, and compare supplier quotes, commercial proposals, and rate cards.
Analyze supplier terms regarding Minimum Order Quantities (MOQs), lead times, payment terms, and baseline pricing structures to optimize spend.
Negotiate routine deals, one-time transactions, and standard commercial updates with suppliers to secure favorable pricing and operational conditions.

3. Contract Management & Legal Partnership

Process routine contract renewals, extensions, and standard statement of work (SOW) amendments.
Partner closely with Corporate Legal to redline standard procurement agreements (NDAs, MSAs, SOWs) within pre-approved guidelines and fall-back terms.
Pass negotiated contracts and documentation through formal legal, finance, and security approval workflows.

4. Vendor Tracking & Process Compliance

Coordinate supplier onboarding activities, ensuring vendors meet company registration, tax, and compliance requirements.
Enforce adherence to internal procurement policies, spend thresholds, and governance standards.
Track contract expiration dates and maintain accurate operational contract records within the e-procurement database.

Required Skills & Qualifications

Professional Experience & Education

Education: Bachelor's Degree (B.A. or B.S.) required.
Experience: 5 to 7 years of hands-on experience in procurement, buying, purchasing operations, or vendor management.

Key Functional Skills

Commercial Analysis: Ability to analyze vendor quotes, evaluate unit pricing structures, and assess the impact of MOQs on inventory and budget.
Tactical Negotiation: Proven capability to negotiate basic pricing, payment terms, delivery schedules, and scope parameters with external vendors.
Contract Redlining: Familiarity with standard legal terms and comfort working with pre-approved redlines alongside internal legal counsel.
Process Efficiency: Strong operational tracking skills to manage multiple low-complexity, fast-moving transactions simultaneously.

Technical & Soft Skills

E-Procurement Systems: Proficiency with source-to-pay (S2P) platforms (e.g., Coupa, SAP Ariba, Zip, or Jira Service Management).
Communication: Excellent verbal and written communication skills for cross-functional alignment and external vendor management.
Attention to Detail: Precision in tracking contract terms, pricing tables, renewal timelines, and compliance requirements.

Performance Metrics (KPIs)

Turnaround Time (TAT): Average time taken to process and execute tactical sourcing requests and renewals.
Cost Savings / Avoidance: Savings achieved through routine price and MOQ negotiations.
Contract Compliance Rate: Percentage of contracts successfully routed through legal, risk, and procurement policies without non-compliant exceptions.
Stakeholder Satisfaction: Internal feedback regarding responsiveness and purchasing support efficiency.