Site Project Lead

IFR Stock Register Maintenance:

• Maintain and update the IFR Stock register as required.

Decision-Making and Issue Resolution:

• Make independent decisions regarding site operations and respond promptly to queries or concerns.

Form A Preparation:

• Accurately prepare and update Form A with employee information, including name, DOB, DOJ, Aadhar Number, contact details, UAN number, bank details, designation, and exit dates.

Summary Sheet Preparation:

• Prepare the summary sheet, ensuring accuracy and obtain Site HR approval. EP Number and Gate Pass Management
• Generate EP numbers and manage gate pass processes, ensuring timely cancellation for departed employees.

Wage Register Preparation:

• Prepare wage registers based on approved summary sheets and timesheets; submit to Admin/HR for processing.

HR Compliance Documentation:

• Compile HR compliance documents, including Wage Register, Attendance Register, Master Sheet, and Summary Sheet for each plant.
• Complete signing and stamping processes with Site HR for compliance records.
• Submit compliance documents on the portal or email them to the respective HR as required.

Leave Coordination and Backup Planning:

• Coordinate with Site HR on leave planning to ensure seamless site operations.
• Delegate responsibilities to maintain continuity during planned absences.

Communication and Reporting:

• Serve as the primary liaison between project teams, recruitment teams, and other departments.
• Ensure clear, consistent communication across sites and provide regular status updates to the Admin/HR department on site progress, issues, and changes.

Site Management and Quality Control:

• Oversee daily site operations, ensuring safety, efficiency, and compliance with project plans
• Conduct regular site visits to monitor progress and address any issues, ensuring adherence to quality standards.

Budget and Financial Management:

• Track and manage project budgets, implementing cost control measures to prevent overruns.
• Coordinate with vendors and subcontractors to ensure timely delivery of services and materials.

Documentation and Record Keeping:

• Maintain accurate records of all project activities, communications, and decisions.
• Ensure that documentation is current, accessible to team members, and includes safety inspections, permits, and regulatory approvals.

Coordination with Site Engineers:

• Manage and maintain records for Site Engineers, including leave tracking, resignations, and other personnel changes.

Additional Responsibilities:

• Make visits to Site HR offices and government offices as necessary.

Qualifications:

• Any Bachelor s degree or Diploma required.
• Proven experience in site operations, HR coordination, or project management at least 2 years.
• Proficiency in MS Office.
• Excellent communication, organizational, and multitasking skills.
• Ability to make independent decisions and work collaboratively with cross-functional teams.

Skills Required:

• Proficient in budgeting and financial tracking.
• Excellent organizational skills, with attention to detail in documentation and reporting
• Ability to coordinate and maintain effective communication with diverse teams.