Shipping Vessel/Port Disbursement Accounts (PDAs/FDAs) are detailed financial statements recording all expenses paid by agents on behalf of ship owners during port calls, including port dues, pilotage, and handling charges. Core skills include proficiency in accounting software, maritime regulation knowledge, high attention to detail, and proficiency in English. Key duties involve reviewing invoices, managing cash flow, reducing disputes through accurate reporting, and verifying PDA accuracy.
Key Aspects and Core Skills
- Proforma Disbursement Account (PDA):An estimated, pre-arrival bill used for budgeting and financial planning.
- Final Disbursement Account (FDA):The final, itemized bill reflecting actual costs, supported by original vouchers, and submitted post-departure.
- Core Skills:
- Financial Accuracy:Strong proficiency in invoicing, reconciliations, and accounting software.
- Regulatory Knowledge:Deep understanding of local port tariffs, international shipping regulations, and tax implications.
- Attention to Detail:Ability to spot discrepancies, duplicate charges, or unusual costs.
- Communication:Excellent English proficiency for liaising with masters, port authorities, and agents.
- Analytical Skills:Comparing PDAs to FDAs and historical data to identify cost-saving opportunities.
Core Duties
- DA Preparation & Management:Creating and managing both PDAs and FDAs, ensuring all port-related expenses are captured.
- Expense Validation:Screening invoices to ensure accuracy, proper authorization, and compliance with contractual terms.
- Dispute Reduction:Resolving discrepancies with vendors and port authorities to avoid delays and financial loss.
- Cash Flow Management:Managing funds provided by principals and ensuring timely payment of port dues.
- Compliance:Ensuring all documentation adheres to local and international legal standards.
