Job Purpose
Manage account payable operations which include vendor invoice processing, payment processing and other related activities for all plants.
Qualification: Qualified Chartered Accountant
Work Experience: 4 to 5 years after CA completion
Work Location: Vadodara
Key Result Areas
KRA (Accountabilities)Supporting Actions
KRA1 Vendor Management & Reporting: Create & maintain accurate vendor records and prepare reports for management
- Validate the vendor data for updating the vendor master data
- Review reports for Accounts payables such as Variance report, ageing report etc.
- Prepare adhoc reports related to accounts payable as required by management from time to time
KRA2 Service Bill Passing: Timely bill passing and payments to vendors.
- Ensure that service invoices are accurately validated for any scanning errors and then recorded into accounting system within agreed turnaround times with approval by authorized staff
- Reviewing service invoice posting (Manpower and measurement related bills) by verifying the service entry sheets, attendance, compliance checklist, measurement sheet and other supporting documents
- Allocate the vendor bills among team as per priority and load balance
- Ensure vendor compliances are tracked & monitored and follow up with relevant teams (HR/IR) for updates
- Review the GR/IR clearing, vendor clearing, debit balance as required
- Review the collected data from unit F&A for provisions, prepaid entries
- Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
- Ensure balance confirmation of vendors are updated on timely basis and coordinate with vendor in case of any deviations during reconciliation
KRA3 People Development
Maintain congenial work culture by effective management of people to improve productivity, growth & motivation levels to institutionalize best organizing practices in the unit
- Set performance targets & KRAs and conduct performance assessment, training need identification of team members and communicate role clarity to each one
- Maintain discipline and grievance handling of the team
- Inculcate in team the group values/policies/ vision/ mission & objectives
- Motivate employees for stretch targets through team building and two-way communication
- Develop the team members for retention and provide the team with technical support on various issues
- Coordinate with HR team for monitoring the development
KRA4 Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
- Ensure TDS/TCS certificates are received from vendors on timely basis
- Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
- Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
- Implement SOPs to ensure Corporate Governance and regulatory compliances
KRA5 Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
- Review Standard Operating Procedures (SOP) to identify gaps in the process wrt to SOPs
- Ensure implementation of provisions specified in Business delegation manual
- Coordinate with other teams to ensure effective gap analysis & implementation of SOPs
