Senior Subcontracts Administrator

Title:

Job Title

Senior Subcontracts Administrator

Summary Section

Performs full range of project subcontracting activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, evaluates proposals, conducts commercial & contractual negotiations, maintains subcontract files in accordance with established procedures. Oversees and performs the full range of administration activities associated with subcontracting including but not limited to invoice verification & processing, variations, claims on a project. Under general supervision, solves complex problems requiring detailed knowledge of field and industry best practices. Uses experience and problem-solving skills to develop and improve processes.

Responsibilities:

• Oversees and performs complete life cycle of pre and post award subcontracting activities including close outs associated with subcontracting work on projects
• Works in accordance with approved work methods & procedures
• Establishes priorities for the completion of assigned tasks.
• Uses judgment to interpret internal and external issues and develop best practices.
• May direct resources, prioritize tasks and provide guidance to less experienced team members.

Qualifications including Required Education, Experience, & Skills:

• 8+ Years of overall experience
• Skills required for this job are typically acquired through the completion of graduation and 5+ years of experience in a similar role
• Proven ability to work independently
• Must be able to read and understand contracts and to handle negotiations with the bidders based on internal procedures and project expectations
• Able to efficiently coordinate with internal & external stakeholders and work towards placement of project subcontracts as per plans and budgets
• Advanced level of proficiency with Microsoft Office 365 applications specifically: Outlook, Excel, PowerPoint, SharePoint, Teams, and Word
• Expertise to interface well with the project engineers, vendors, subcontractors, and other members of the project team including the client

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