Senior Purchasing Manager

Job Summary

The Senior Manager – Purchase will lead the purchase of finished food products from third-party

vendors for export to the USA and Canada. The role is responsible for building and managing vendor partnerships, ensuring product availability, compliance documentation, and coordinating with logistics. The incumbent will drive procurement efficiency, service levels, cost competitiveness and supplier performance.

Key Responsibilities

1. Finished Goods Procurement Strategy & Leadership

1. Develop and execute procurement plans for finished food products sourced from third-party

vendors.

2. Align purchasing plans with demand forecasts, customer requirements, inventory targets and

shipment schedules for the USA and Canada markets.

3. Establish procurement governance, review mechanisms, KPIs and reporting cadence for

finished goods procurement.

4. Drive process improvements, supplier scorecards, procurement analytics and ERP discipline

across the category.

5. Lead, coach and develop a team of 4-6 procurement professionals, ensuring clear priorities,

accountability and performance delivery.

2. Third-Party Vendor Management & Commercial Negotiation

1. Identify, evaluate, onboard and manage reliable third-party manufacturers and finished goods

vendors for food products.

2. Develop long-term vendor partnerships focused on quality, service levels, cost

competitiveness and supply continuity.

3. Lead negotiations for lead times, minimum order quantities, service levels and delivery

commitments.

4. Create alternate vendor networks and contingency sourcing options to reduce supply risk with

sourcing team.

5. Conduct vendor performance reviews covering quality, OTIF performance, responsiveness,

pricing competitiveness, documentation completeness and issue resolution.

3. Cost Optimization & Value Delivery

1. Drive annual cost optimization initiatives across finished goods vendors and product

categories.

2. Identify opportunities for vendor consolidation, volume leverage, cost avoidance and

improved service level.

3. Partner with sourcing teams to track savings, cost movements and procurement value

delivery.

4. Finished Goods Availability, Inventory & Distribution Support

Requisition Senior Manager – Purchase

Location India – Mumbai

1. Ensure finished goods are procured in line with demand forecasts, inventory norms, shipment

plans and customer service requirements.

2. Coordinate with logistics, warehousing, sourcing & supply planning teams to support

shipments to the USA and Canada.

3. Support planning for goods warehoused in the USA and distributed to retail customers across

channels.

4. Monitor finished goods inventory levels, coverage days, replenishment cycles, ageing

inventory, stock-outs and excess stock.

5. Track purchase order execution, vendor readiness, dispatch status and delivery timelines to

maintain supply continuity.

5. Supplier Risk, Export Readiness & Supply Chain Coordination

1. Monitor vendor capacity, production readiness, supply risks and delivery commitments for

finished goods.

2. Develop mitigation plans for vendor delays, quality holds, documentation gaps, freight

disruptions and demand changes.

3. Coordinate with logistics and regulatory teams to ensure export-readiness for shipments to

the USA and Canada.

4. Maintain visibility on lead times, order status, dispatch plans and arrival timelines for North

America-bound inventory.

5. Create business continuity plans through alternate vendors, buffer planning and proactive

issue escalation.

6. Quality & Compliance

1. Work closely with QA and Regulatory teams to ensure finished food products meet applicable

quality, food safety, labelling and customer requirements for the USA and Canada.

2. Ensure vendor documentation is complete, current and compliant before purchase, shipment

and distribution.

3. Support resolution of quality complaints, vendor corrective actions, claims and compliance related

escalations.

4. Maintain adherence to procurement policies, audit requirements, vendor approval processes

and customer compliance expectations.

7. ERP & Documentation Management

1. Ensure all procurement transactions are accurately maintained in ERP systems.

2. Track Purchase Orders, contracts, Vendor Master Records, GRNs and Supplier Documents

3. Ensure scanned and updated documents are uploaded in ERP systems.

4. Maintain procurement MIS and analytical reports for management review.

8. Stakeholder & Cross-Functional Collaboration

Collaborate with:

1. Logistics, Export and Warehousing teams

2. Quality Assurance and Regulatory Affairs

3. Finance and Sourcing teams

4. Ensure procurement priorities support product availability, customer service levels and

business growth in North America.