Senior Payroll Specialist

JOB TITLE: Senior Payroll Specialist

WORKPLACE: Bangalore - India

DEPARTMENT: Service Delivery

REPORTS TO: Manager-Service Delivery

Position Responsibilities

Ø Manage end-to-end monthly India payroll processing, ensuring accurate and timely payroll completion.

Ø Collect, validate, and process payroll inputs including new hires, terminations, salary changes, bonuses, incentives, allowances, deductions, arrears, and Loss of Pay.

Ø Perform and validate the payroll register, including earnings, deductions, taxes, and net salary including variance analysis.

Ø Process and validate Full & Final settlements, including leave encashment, notice pay/recovery, gratuity, incentives, and other applicable payments or deductions.

Ø Ensure accurate calculation and deduction of Provident Fund (PF) contributions for employees and employers.

Ø Handle PF portal activities, including new employee registrations, employee exits, and termination updates.

Ø Prepare, validate, and complete monthly PF ECR submissions, challans, payments, and reconciliations within statutory deadlines.

Ø Manage ESIC portal operations, including employee enrollment, ESI number generation, and ESI card issuance.

Ø Calculate Employees State Insurance (ESI) contributions and ensure accurate statutory submissions, payments, and reconciliations.

Ø Calculate and process Professional Tax (PT) according to applicable state-specific slabs and requirements.

Ø Handle Professional tax portal activities including challans generation and payments.

Ø Manage Labour Welfare Fund (LWF) calculations, contributions, payments, and applicable state-specific submissions.

Ø Calculate employee Income Tax / TDS on Salary, considering applicable tax regimes, declarations, exemptions, deductions, and taxable income.

Ø Manage employee tax declaration and investment-proof processing and make necessary payroll tax adjustments.

Ø Manage employee reimbursement, reimbursement proof verification and process.

Ø Support preparation, validation, reconciliation, and timely filing of quarterly Form 24Q.

Ø Perform year-end payroll tax reconciliation and support accurate preparation and issuance of Form 16.

Ø Manage TRACES portal activities for tax adjustments, gross salary corrections, and merging

Form 16 Part A & B

Ø Ensure all payroll-related statutory payments and submissions are completed accurately within prescribed deadlines.

Ø Monitor changes in India payroll and statutory regulations and ensure payroll calculations and processes remain compliant.

Ø Maintain accurate payroll and statutory records, supporting documents, challans, returns, and reconciliation reports for audit and compliance purposes.

Ø Handle and resolve employee queries related to salary calculations, payslips, tax/TDS, PF, ESI, PT, LWF, Form 16, and Full & Final settlements.

Knowledge, Skills, and Abilities

· Degree holder in any disciplines

· Minimum of 4+ years of experience in handling end-to-end India payroll

Knowledge, Skills, and Abilities

· Proficient in written and spoken English

· Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, reconciliation techniques, and data validation.

· Demonstrated experience independently handling end-to-end India payroll.

· Strong practical experience with statutory calculations, payments, reconciliations, and submissions.

· Strong analytical ability and attention to detail.

· Ability to work under strict payroll deadlines.

· Experience working with payroll systems such as Zoho, Keka, greytHR, Saral, or similar platforms is an advantage

· Multi-national and expat payroll is a plus.