Senior Payroll Specialist - Indian Payroll

Roles & Responsibilities

We are looking for a payroll professional with a strong data and process mindset to support and enhance our service delivery operations.

The ideal candidate is someone who not only delivers accurate payroll but also actively identify inefficiencies, improve workflows, and contribute to more efficient, structured, and technology-enabled ways of working.

1. Payroll Operations

Execute end-to-end payroll for multiple clients (monthly/weekly cycles)

Manage salary structures, earnings, deductions, reimbursements, and final settlements

Generate payslips, reports, and statutory outputs

Ensure timely and accurate payroll disbursement

2. Compliance & Statutory

Ensure compliance with Indian payroll regulations (PF, ESI, TDS, PT, LWF)

Prepare and file statutory returns accurately and on time

Coordinate with auditors, clients, and regulatory bodies

3. Data & Systems

Work with payroll systems, HRMS platforms, and related tools

Handle and validate large datasets using Excel and system reports

Perform data checks, reconciliation, and issue resolution

Ensure consistency of data across attendance, payroll, and finance systems

4. Process Improvement & Automation

Identify manual or inefficient steps in payroll processes and suggest improvements

Create and enhance templates, trackers, and structured workflows using Excel

Implement simple automation using available tools (e.g., Excel-based solutions)

Collaborate with internal teams, including AI & Automation teams, to scale improvements

5. Evolving Tools & Ways of Working

Be open to learning and using new tools, including automation and AI-enabled solutions

Bring ideas or prior experiences to improve team productivity and workflows

Support adoption of improved processes and tools within the team

6. Client Management

Coordinate with clients for payroll inputs and clarifications

Resolve payroll-related queries accurately and promptly

Maintain high standards of confidentiality and service quality

Qualifications & Experience

Bachelor's degree in Commerce / Finance / IT or related field

2–5 years of hands-on payroll experience (mandatory)

Experience handling Indian payroll and statutory compliance

Knowledge & Skills Required

Strong knowledge of Indian payroll regulations, including PF, ESI, TDS, PT, and LWF

Experience managing end-to-end payroll for multiple clients

Advanced MS Excel skills (Pivot Tables, XLOOKUP; Power Query preferred)

Experience working with large datasets, including data validation and reconciliation

Hands-on experience with payroll systems or HRMS platforms

Strong process orientation with the ability to identify inefficiencies and improvement opportunities

Ability to create structured templates and improve workflows using available tools (e.g., Excel)

Ability to clearly articulate issues and collaborate with internal teams to implement improvements

Strong attention to detail and problem-solving skills

Curiosity and willingness to learn and adopt new tools and ways of working

Exposure to automation tools or AI tools (e.g., Power Automate, macros, AI productivity tools) is strongly preferred