Job Summary:
We are seeking a highly organized and experienced Office Administrator with over 5+ years of experience in office management and administration. The ideal candidate will oversee daily operations, improve administrative procedures, support staff, and ensure the efficient functioning of our office environment.
Key Responsibilities:
- Manage day-to-day office operations, including supplies, equipment, and facility maintenance
- Supervise other Housekeeping agencies staff, providing training and feedback
- Work closely with vendors, service providers, and building management as necessary
- Maintain accurate records, files, and documentation (both physical and electronic)
- Oversee parking facility operations, allocation, staff coordination, and resolve related issues
- Manage pantry inventory, hygiene, and staffing, and ensure timely restocking of daily essentials
- Organize and coordinate snacks and refreshments for meetings and events, including vendor management, ordering, and set-up
- Welcome and assist visitors at the reception desk, ensure visitor registration/log-in, issue visitor badges, and provide general assistance.
- Respond to office issues as they arise, connect with relevant maintenance or service agencies/vendors to ensure urgent and effective resolution. Work closely with the Operations Head to promptly identify and resolve any office operational issues.
- Ensure compliance with company policies and legal regulations
Qualifications:
- Bachelor's degree in any field (Business Administration / Hospitality sector preferred)
- Minimum 5 years of office administration experience, with supervisory responsibility
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office management software
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proven problem-solving and leadership skills
- Fluency in Gujarati (both spoken and written) is mandatory.
- Good to have proficiency in Hindi / English ( both written and spoken)
Preferred Skills:
- Experience with expense management or accounting systems.
- Previous work in an IT office environment
- Project management experience
Location: Ahmedabad
