Position Overview
The Senior Manager/Manager, Grants & Foundations leads the Gallery's engagement with local and international foundations, trusts, and grant-making institutions. This role oversees the full grants lifecycle — from prospecting and proposal development to stewardship and impact reporting — ensuring excellence in content, compliance, and relationship management.
Working closely with the Deputy Director, Institutional Partnerships & Campaign Strategy, and collaborating across the PD team, the incumbent serves as the Gallery's subject-matter expert on foundation philanthropy and institutional funding trends
.
Key Responsibiliti
esStrategic Grant Developme
- ntLead the development of compelling, high-quality grant proposals and concept papers that align with the Gallery's mission, programme priorities, and funder objective
- s.Identify and cultivate new local, regional, and international foundation prospect
- s.Design and manage cultivation plans for key institutional funders, including multi-year partnership
- s.Develop strong internal relationships with curatorial, education, and programme leads to surface fundable opportunitie
- s.Contribute to the alignment of institutional proposals with the Capital Campaign's thematic pillars and long-term fundraising roadma
p.
Foundation Relationship Managem
- entServe as the primary relationship manager for the Gallery's portfolio of foundations and institutional partne
- rs.Ensure the timely delivery of grant requirements, stewardship reports, and acknowledgment process
- es.Work with senior leadership on strategic engagement opportunities, including site visits, briefings, and panel participati
- on.Maintain an in-depth understanding of funders priorities, decision-making structures, and philanthropic tren
- ds.Represent the Gallery professionally in external engagements and at industry convenin
gs.
Grant Administration, Reporting & Compli
- anceOversee internal coordination for grant submissions, ensuring that all documentation (budgets, impact metrics, outcomes) meets funder and Gallery standa
- rds.Work with the Finance and Programmes teams to track fund utilisation, reporting timelines, and deliverab
- les.Ensure grant KPIs are realistic, measurable, and aligned with project outco
- mes.Oversee the preparation of quantitative and qualitative impact reports for funders and leadership rev
- iew.Maintain accurate and complete records in the CRM and shared grant tracking syst
ems.
Research, Insights & Str
- ategyMonitor philanthropic developments in Singapore and Southeast Asia, identifying trends in arts, education, and social impact gi
- ving.Analyse competitive benchmarking to refine the Gallery's positioning with foundat
- ions.Support the Deputy Director in developing frameworks for institutional giving and campaign-related case mater
- ials.Contribute to divisional strategy discussions and cross-team donor segmentation initia
- tivesExecute other ad hoc duties to further the goals of Partnership Development Department where appropr
iate.
Team Development & Collabo
- rationMentor and guide the Assistant Manager (Grants, Research & Campaign) and interns on proposal writing, research, and documentation stan
- dards.Collaborate closely with the Manager (Family Offices, UHNWIs & Campaign Strategy) on integrated cultivation opportun
- ities.Support the Senior Executive (Admin & Procurement) in ensuring smooth operational processes for grants and e
- vents.Foster a culture of collaboration, learning, and high performance within the Institutional Partnerships
team.
Measures of
- SuccessAnnual institutional funding secured (value and diversity of
- grants)Renewal rate and satisfaction of existing foundation p
- artnersQuality, accuracy, and timeliness of proposals and
- reportsIdentification and cultivation of new institutional pr
- ospectsContribution to campaign readiness and cross-divisional collab
- orationStaff development and mentorship effect
iveness
Job Requ
- irementsAt least 8 to 10 years of experience in fundraising, philanthropy, or partnerships, with a strong focus on institutional grants or foundation re
- lations.Demonstrated success in securing and managing multi-year or high-value
- grants.Excellent writing, proposal development, and analytical
- skills.Proven ability to engage senior stakeholders and funders with professionalism and
- insight.Strong project management skills and comfort working with financial data and performance
- metrics.Familiarity with the philanthropic ecosystem in Singapore and Southeast Asia; knowledge of the arts or social impact sectors is an ad
- vantage.Proficiency with CRM systems (e.g. Salesforce) and Excel-based re
- porting.Flexibility to work occasional evenings and weekends, if r
equired.
Personal A
- ttributesStrategic and relationship-driven professional with a collaborative
- mindset.Persuasive communicator with high attention to quality an
- d detail.Analytical, proactive, and solutions-
- oriented.Comfortable working autonomously while managing multiple stak
- eholders.Committed to the arts and motivated by the Gallery's public
mission.
