Senior Manager - HR & Administration

Senior Manager / Manager – HR & Administration

Company: TESSOL

Location: Navi Mumbai / TESSOL Office & Operations Locations

Function: Human Resources & Administration

Role Type: Full-time

Reporting to: Founder / COO / Functional Head

Compensation: ₹16–18 LPA CTC, depending on experience and fit

About TESSOL

TESSOL is a cleantech company focused on sustainable cold chain and thermal energy storage solutions for food, pharma and logistics sectors. We are a growing, operations-led company with teams across corporate, manufacturing, service, sales, supply chain and field operations.

As TESSOL scales, we are looking for a hands-on HR and Admin professional who can bring structure and consistency to HR operations, recruitment, employee coordination, compliance documentation and workplace administration.

Role Overview

The Senior Manager / Manager – HR & Administration will be responsible for managing day-to-day HR operations and administration at TESSOL. This is a hands-on role suited for someone who can execute reliably, coordinate with multiple teams, maintain HR discipline and support business leaders on people-related processes.

The ideal candidate should have strong HR generalist experience, good follow-up discipline, exposure to admin activities and the ability to work with corporate, plant, operations and field teams.

This role is suitable for someone currently working as an HR Manager / HR Generalist / HR Operations Manager / HR & Admin Manager and looking for broader ownership in a growing company.

Key Responsibilities

1. HR Operations & Employee Lifecycle

·        Manage employee onboarding, joining formalities, employee documentation, confirmations, transfers, letters, attendance, leave records, payroll inputs and exits.

·        Maintain accurate employee records, HR files and personnel documentation.

·        Coordinate with finance and external partners for payroll inputs, statutory data and employee-related records.

·        Ensure HR processes are completed on time and properly documented.

·        Support employees and managers on HR policy, attendance, leave, documentation and process-related queries.

2. Recruitment & Hiring Coordination

·        Coordinate hiring requirements with functional heads across corporate, plant, operations, sales, service and support teams.

·        Handle sourcing, screening, interview scheduling, candidate coordination, offer follow-up and joining formalities.

·        Maintain recruitment trackers and provide regular updates on open positions.

·        Support managers in preparing job descriptions, interview feedback and candidate evaluation.

·        Help build a pipeline for recurring roles in operations, sales, service, supply chain and support functions.

3. Employee Relations & Engagement

·        Act as a point of contact for employee queries, workplace concerns, policy clarifications and routine HR issues.

·        Build working relationships with employees across office, plant and field teams.

·        Support managers in handling employee communication, discipline, feedback and basic performance-related concerns.

·        Coordinate employee engagement activities such as celebrations, connect sessions, town halls, surveys and feedback discussions.

·        Help maintain a positive, disciplined and professional work environment.

4. Performance Review Coordination

·        Support the performance review process by coordinating timelines, forms, documentation and follow-ups.

·        Maintain records of performance reviews, confirmations, feedback discussions and performance improvement plans.

·        Follow up with managers and employees to ensure timely completion of review processes.

·        Assist leadership with basic performance data and documentation when required.

5. HR Policies & Compliance Coordination

·        Implement HR policies related to attendance, leave, travel, reimbursements, code of conduct, discipline, POSH and exits.

·        Coordinate with consultants, finance and leadership for PF, ESIC, gratuity, shops and establishment, POSH and other applicable statutory requirements.

·        Maintain HR registers, employee files, compliance documents and policy records.

·        Support internal audits and compliance reviews by ensuring documentation is organized and updated.

·        Create basic awareness among employees about HR policies and workplace conduct expectations.

6. Administration & Facilities Support

·        Manage day-to-day office administration and employee support services.

·        Coordinate housekeeping, security, pantry, stationery, office supplies, courier, visitor management, travel support and general facilities.

·        Work with vendors for service delivery, billing follow-up, renewals and issue resolution.

·        Ensure workplace cleanliness, discipline, seating arrangements and basic employee facilities are maintained.

·        Support plant and operations teams with administrative coordination where required.

7. HR MIS & Reporting

·        Prepare regular HR and admin reports covering headcount, open positions, hiring status, attendance, leave, attrition, payroll inputs, employee issues and admin expenses.

·        Maintain trackers for recruitment, onboarding, exits, compliance, attendance and employee documentation.

·        Provide timely updates to reporting manager and leadership on HR process gaps, pending actions and people-related issues.

Desired Candidate Profile

Experience

·        5–8 years of experience in HR generalist, HR operations, recruitment, administration or HR & Admin roles.

·        Experience in manufacturing, logistics, engineering, cold chain, cleantech, startups or operations-led companies will be preferred.

·        Experience working with corporate teams as well as plant / field / operations employees will be an advantage.

·        Prior experience managing vendors, facilities or admin coordination will be useful.

Education

·        MBA / PGDM in Human Resources, Industrial Relations, Personnel Management or equivalent preferred.

·        Graduate candidates with strong HR and admin experience may also be considered.

·        Exposure to labour law, statutory compliance, POSH or HR operations will be an added advantage.

Must-Have Skills

·        Strong HR operations and employee lifecycle management experience.

·        Good recruitment coordination and onboarding capability.

·        Ability to maintain accurate HR records and documentation.

·        Basic understanding of statutory compliance coordination.

·        Employee relations maturity and ability to handle routine workplace issues.

·        Good administration and vendor coordination skills.

·        Strong follow-up discipline and execution orientation.

·        Comfort with Excel / Google Sheets, trackers and HR MIS.

·        Ability to work with employees across levels.

·        Practical, hands-on and dependable working style.

Preferred Attributes

·        Experience in a startup or growing company.

·        Comfort working in a fast-paced and evolving environment.

·        Ability to create simple processes and maintain discipline.

·        Balanced approach between employee support and business requirements.

·        Comfort working with both white-collar and blue-collar / grey-collar teams.

·        Good communication skills in English and Hindi. Marathi will be an added advantage.

Success Measures

·        Timely completion of onboarding, exits and HR documentation.

·        Accurate payroll inputs, attendance records and employee data.

·        Improved hiring coordination and recruitment tracking.

·        Proper maintenance of employee files and compliance records.

·        Smooth day-to-day office administration.

·        Timely resolution of routine employee queries and workplace issues.

·        Regular and accurate HR MIS reporting.

·        Improved discipline in HR processes, attendance and documentation.

Compensation

The compensation for this role will be in the range of ₹16–18 LPA CTC, based on experience, current compensation, HR operations exposure, admin capability and overall fit.

This role is ideal for a candidate currently in the ₹12–15 LPA range who is ready to take broader responsibility for HR operations and administration in a growing company.

Why Join TESSOL

·        Opportunity to work with a growing cleantech company.

·        Broad exposure across HR operations, recruitment, employee engagement, compliance and administration.

·        Opportunity to work closely with founders, business leaders and functional teams.

·        A hands-on role with meaningful ownership and visibility.

·        Be part of a mission-driven company solving real cold chain and sustainability challenges.