Senior Manager Contract (f/m/d)

Railways for the world of tomorrow.

Responsibilities:

• Manage and administer the O&M Contract Agreement with the Client (NCRTC) inaccordance with its contractual provisions.
• Monitor key contractual obligations, deliverables, milestones, notices, submissions and key dates under the O&M Agreement.
• Monitor and assess contractual compliance and identify potential contractual and commercial risks.
• Review contractual requirements and provide timely advice to the relevant departments on their contractual implications.
• Maintain an effective contractual records and correspondence management system.
• Provide contractual opinions and advice on matters arising during the execution of the O&M Agreement.
• Interpret contractual provisions and advise management on contractual rights, obligations, liabilities and entitlements.
• Review Client communications, instructions, notices and determinations and advise on appropriate contractual responses.
• Identify potential entitlement and ensure timely issuance of contractual notices and preservation of contractual rights.
• Identify, develop and manage claims arising under the O&M Agreement.
• Prepare and submit Change of Scope, Variation Orders, Extension of Time and other
  
  

contractual entitlement submissions to the Client.

• Manage the contractual process for compensation events, including notification, assessment, preparation/review of quotations and evaluation of associated time and cost impacts.
• Review and substantiate claims with appropriate contractual, technical, programmeand commercial documentation.
• Coordinate with Operations, Maintenance, Finance, Procurement and other departments for development and substantiation of claims and variations.
• Maintain a comprehensive register of claims, variations, notices and contractual submissions.
• Prepare, review and negotiate Subcontract Agreements, Service Agreements, Work Orders and related contractual documents.
• Monitor implementation and administration of Subcontract and Service Agreements.
• Ensure subcontractors and service providers comply with contractual obligations,
  
  

scope, deliverables, performance requirements and agreed commercial terms.

• Review subcontractor claims, variations, invoices and other commercial submissions.
• Coordinate monthly invoice verification and certification/approval in accordance with
  
  

contractual requirements.

• Identify and resolve contractual issues with subcontractors and service providers in a
  
  

timely manner.

• Ensure that subcontract contractual positions are aligned with the Company's obligations and entitlements under the O&M Agreement, wherever applicable.
• Draft and review contractual letters, notices, responses and submissions to the Client, subcontractors, consultants and other stakeholders.
• Ensure that contractual correspondence is accurate, commercially sound and adequately protects the Company's contractual position.
• Develop and maintain standard pro-forma documents, contractual templates, registers and procedures required for effective contract administration.
• Maintain proper documentation and records supporting contractual decisions, claims, variations and disputes.
• Identify, assess and monitor contractual, commercial and operational risks associated
• with the O&M Agreement and Subcontract/Service Agreements.
• Prepare periodic contractual risk assessments and management reports.
• Maintain risk, claims, variation, notice, correspondence and key contractual date
  
  

registers.

• Escalate significant contractual risks and potential disputes to the Head of Contract Management and senior management.
• Support management in developing mitigation strategies for identified contractual and
  
  

commercial risks.

• Identify potential disputes at an early stage and recommend appropriate contractual
  
  

and commercial strategies for resolution.

• Manage contractual issues and disputes in coordination with internal stakeholders,
  
  

management and external advisors, where required.

• Assist in preparation of contractual submissions, responses and supporting
  
  

documentation for dispute resolution proceedings.

• Endeavour to resolve contractual issues through timely negotiation and appropriate
  
  

contractual mechanisms while protecting the Company's rights and interests.

• Lead or support contractual and commercial negotiations with the Client,
  
  

subcontractors, service providers and other stakeholders.

• Develop negotiation strategies and support management in achieving commercially
  
  

and contractually favourable outcomes.

• Coordinate effectively with Operations, Maintenance, Finance, Procurement, Legal, HR and other functions on cross-functional contractual matters.
• Establish and maintain professional working relationships with internal and external
  
  

stakeholders.

• Develop and implement effective contract administration procedures and controls.
• Establish appropriate mechanisms for monitoring contractual obligations, KPIs,
  
  

notices, deliverables, claims and key dates.

• Identify opportunities to improve contract management processes, documentation and
  
  

reporting.

• Support implementation of best practices in contract and subcontract management.
• Assist the Head of Contract Management in all matters relating to the administration and management of the O&M Agreement and Subcontract/Service Provider Agreements.
• Participate in contract review meetings, commercial meetings and management
  
  

reviews.

• Prepare presentations, minutes of meetings, management reports and other
  
  

contractual documentation as required.

• Perform any other contractual and commercial responsibilities assigned by the Head
  
  

of Contract Management.

Qualifications:

• Bachelor's Degree in Civil Engineering, Construction Management, Quantity
• Surveying, Law, or a related discipline.
• Minimum 12 years of relevant professional experience in contract management, contract administration and subcontract management, preferably in infrastructure, railway, metro, transportation, EPC or O&M projects.
• Strong experience in administration of major infrastructure/O&M contracts.
• Demonstrated experience in claims, variations, change management, contractual
  
  

correspondence and dispute resolution.

• Strong understanding and practical experience of FIDIC Conditions of Contract and
  
  

other standard forms of contract.

• Experience in negotiation and management of Subcontract and Service Agreements.
• International or multicultural project experience will be an advantage.
• Strong contractual and commercial acumen.
• Excellent contract interpretation and drafting skills.
• Strong analytical, negotiation and problem-solving abilities.
• Ability to identify contractual risks and develop appropriate mitigation strategies.
• Strong understanding of claims preparation and substantiation.
• Excellent written and verbal communication skills.
• Ability to work effectively with multidisciplinary and multicultural teams.
• Strong stakeholder management and interpersonal skills.
• Ability to work independently, manage multiple priorities and meet strict contractual
  
  

deadlines.

• Strong attention to detail and documentation discipline.
• Results-oriented approach with the ability to achieve commercially balanced and win-
  
  

win outcomes.

• Proficiency in MS Office, particularly Word, Excel and PowerPoint.
• Working knowledge of contract management and document management systems.
• Excellent English language skills, particularly contractual and business writing.
• Strong presentation, reporting and minute-taking skills.
• Willingness to travel to project sites and attend meetings as required.