Senior Manager - Committee Secretariat

The role holder should bring the following experience and capabilities:

•   Experience in financial services, preferably with subject matter expertise in risk management

•   Experience in a Committee Secretariat Role, preferably a certified company secretary. 

•   Good communicator, in particular written communications in English; able to write meaningful and clear e-mails, ability to interact with Senior stakeholders in the bank.

•   Collaborative: working as part of a broader team to ensure a coordinated and consistent approach.

•   Good organiser of incoming requests within the team including prompt retrieval of information sought from time to time.

•   Ability to work with minimal direction. Practical.

•   Demonstrate understanding of and commitment to the Group's core values.

•   Ownership mindset, able to think creatively and be open to new ideas.

•   Able to work with tight deadlines and multiple demands.

•   Attention to detail.

•   Proactive, problem-solving, helpful.

•   Strong experience in MS Outlook, Word, Excel, Power Point.

KEY RESPONSIBILITIES

Business

The role holder is responsible for:

• Daily secretariat support for the running of various Committee meetings. This might include:
• Put together Committee and Chairperson packs.
• Write to authors for papers/ Chase for papers.
• Assist with the review of the papers for formatting/ adherence to paper guidelines.
• Assist with tracking of committee action items.
• Manage meeting logistics.
• Transcribe meeting minutes.
• Schedule Committee meetings for the next year and schedule meetings with Chairperson.
• Book VC and non-VC rooms for Committee and Chairperson meetings.
• Confirm and track attendance.
• Support on general governance and policy matters related to committee operations and risk governance tasks, which could include:
• Execute operational risk controls.
• Assist with annual Committee Effectiveness Review (CER).
• Assist with meeting day logistics.
• Assist to maintain the Committee Governance Standards, Terms of Reference, and Committee Structure pages on the Bridge/intranet.
• Provide materials as requested by external and internal parties, subject to approval.

Processes

• Work in close collaboration with the Chairperson and other committee membersinvitees, to continuously ensure high quality deliverables.
• Engage internal and external stakeholders to facilitate the smooth running of committee meetings, such as writing to presenters to ensure that they are on standby to attend the meeting and assisting to put together meeting packs for the Committees and the Chairperson.

SKILLS AND EXPERIENCE

Risk Management

•   Carry out short term activities as requested by the Chairperson, and Committee Secretariat Lead.

•   Support the implementation of the Group's Enterprise Risk Management Framework (ERMF) activities relevant to Committee Risk Governance.

•   Track the completion of Committee Effectiveness Reviews for respective Committees supported. 

Governance 

•   Ensure that outcomes delivered, including necessary controls are fit for purpose and meet regulatory requirements.

•   Ensure the Bank's risk governance disciplines are adhered with.

Regulatory & Business Conduct

•   Display exemplary conduct and live by the Group's Values and Code of Conduct. 

•   Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

•   Lead the team to achieve the outcomes set out in the Bank's Conduct Principles.

•   Effectively and collaboratively identify, escalate, mitigate, and resolve risk, conduct and compliance matters.

Key stakeholders

•   Committee Chairpersons and his/her direct reports.

•   Committee members and invites, and their offices.

•   Contributors of the papers to the Committees.

•   Other Colleagues from the Risk and Compliance departments.

•   Group Internal Audit (GIA) and other persons who may request meeting materials.

•   Country Regulators, etc.

Other Responsibilities*

Embed Here for good and Group's brand and values in the team; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures;

TRAINING, LICENSES, MEMBERSHIPS AND CERTIFICATIONS

The role holder will have experience in:

•   Bachelor Degree qualifications and minimum of 10-12 years of experience in financial services, preferably in a Bank with a specialisation in risk management

•   Professional certifications relating to Committee Secretariat. 

The role holder should comply with all mandatory e-learning as prescribed from time to time.

QUALIFICATIONS

• Certified Company Secretary
• Manage Conduct
• Manage Risk
• Manage People
• Results orientated, with attention to detail.
• Excellent inter-personal skills; comfortable in building relationships, with outstanding written and oral communication skills with high competency in MS Word, Excel, and PowerPoint
• Confident self-motivated person with a high level of drive and ability to operate in a fast-paced environment
• Good problem identification skills coupled with an analytical and pragmatic approach to proposing solutions