Senior Manager - Administration - Ports & Terminals - Mundra

Job Description

Key responsibilities

Admin Infrastructure Management

• Ensure 100% utilization of planned Capex budgets within defined timelines.
• Lead infrastructure and facility upkeep projects including guest houses, admin stores, and asset management.
• Drive refurbishment and scrapping of old vehicles and equipment per policy and approval norms.
• Manage township accommodation allotments aligned with company housing policy.
• Review and finalize annual Admin Opex and Capex budgets, monitor utilization and savings.
• Lead branding, signage, and infrastructure consolidation across Port, CFS, and Township.
  
  

Vendor Management & Governance

• Ensure vendor bill payment compliance and timely processing.
• Enforce procurement protocols — no work beyond approved PRs and zero post-facto approvals.
• Maintain monthly vendor governance calendar; ensure MOM closures and SLA adherence.
• Drive timely contract renewals and vendor performance evaluations 30 days prior to expiry.
  
  

Event, facility Management & Engagement

• Arrange & oversea events, canteen operations, employee transport, and travel management ensuring efficiency and satisfaction.
• Plan and execute employee engagement calendar in collaboration with HR SPOC and Township Counsellor.
• Drive GPTW Action Plan implementation and monitor progress of people and culture initiatives.
• Conduct regular employee connects at CFS and Engineering to track issues and ensure closure.
  
  

Safety & Compliance

• Reinforce safety culture through regular audits, Gemba walks, and Tool Box Talks.
• Ensure adherence to HSE, statutory, and labor law compliances across all administrative facilities.
• Partner with Safety and Security teams to maintain a secure and compliant environment.
  
  

Process Excellence

• Drive process improvement and cost-optimization initiatives; implement a minimum of three Kaizens annually.
• Identify efficiency gaps, track progress, and measure impact of improvement projects.
  
  

Medical, PPE & Welfare Administration

• Ensure 100% PPE compliance and monthly stock audits.
• Oversee 24x7 medical facility, paramedic availability, and periodic emergency drills.
• Ensure upkeep and readiness of welfare and first-aid infrastructure.
  
  

CSR & Asset Control

• Ensure 100% asset tagging, verification, and quarterly audit closure.
• Drive CSR initiatives and monitor utilization within approved budgets.
• Maintain TAT compliance for CSR project closures and reporting.
  
  

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• Bachelor's degree in business administration, Facility Management, Engineering, Hospitality or a related field.
• The preferred candidate should be from defense background, digitally oriented, should have abilities of problem-solving, Integrity, ownership culture and reliability. Self-starter who takes accountability, drives initiatives, independent & self-motivated, having good communication & presentation skills
• 10–15 years of relevant experience in administration and facility management, with at least 5-6 years in a leadership role.
• Strong knowledge of facility systems, procurement, and vendor management.
• Familiarity with statutory compliance and safety regulations.
• Experience in managing multi-location facilities
• Excellent leadership and team management skills.
• Strong negotiation and communication abilities.
• Attention to detail with strong problem-solving capabilities.
• Proficiency in MS Office and facility management software.
• Ability to handle high-pressure situations and make quick decisions
• teamwork, leadership, and motivational skills
• understanding of soft and hard service delivery
• passionate about delivering consistent excellence.