Position: Senior Manager Administration
Reporting to: Registrar/President
Location: FIIB Campus, New Delhi
Role Overview
The Senior Manager Administration will lead the institute's administrative, facility, and infrastructure functions, ensuring a safe, efficient, and well-maintained campus environment. The role involves strategic planning, process optimization, vendor management, and cost control while fostering a culture of accountability, service excellence, and continuous improvement across administrative operations.
Key Responsibilities
Facility & Infrastructure Management
- Oversee end-to-end campus administration, including building maintenance, security, housekeeping, and utilities.
- Ensure timely upkeep of facilities, preventive maintenance schedules, and compliance with safety and environmental standards.
- Manage space planning, office layout, and infrastructure upgrades aligned with institutional growth.
Vendor & Procurement Management
- Identify, evaluate, and manage vendors and service providers for administration, maintenance, and procurement.
- Negotiate contracts, SLAs, and AMC renewals to ensure cost efficiency and quality assurance.
- Develop a transparent and accountable procurement process aligned with institutional policy.
Budgeting & Cost Optimization
- Prepare and monitor the annual administrative budget.
- Track operational expenses, analyze variances, and drive cost-saving initiatives without compromising quality.
- Provide monthly MIS and analytical reports to management for decision-making.
Compliance & Risk Management
- Ensure adherence to statutory and safety compliances (fire, electrical, ISO, and audit readiness).
- Conduct regular risk assessments and implement preventive measures.
- Liaise with local authorities, government bodies, and vendors for compliance documentation and licenses.
Team Leadership & Process Improvement
- Lead and mentor the administration team to ensure high service standards and timely delivery.
- Develop and implement SOPs for key administrative functions.
- Promote digitalization of administrative processes to improve efficiency and record management.
Travel, Events & Workplace Support
- Oversee travel, logistics, and hospitality arrangements for staff, guests, and events.
- Support campus events, corporate engagements, and academic functions through effective logistics coordination.
- Ensure overall employee experience and workplace satisfaction through smooth admin operations.
Qualification & Experience
- Graduate in any discipline; MBA/PGDM preferred.
- 1218 years of progressive experience in administration, infrastructure, or facilities management.
- Proven expertise in vendor management, budgeting, compliance, and project execution.
- Exposure to educational institutions or corporate setups with multi-site operations preferred.
Skills & Competencies
- Strong leadership and stakeholder management skills.
- Excellent planning, negotiation, and communication abilities.
- Proficient in MS Office, Google Workspace, and ERP systems.
- Basic understanding of IT especially with respect to procurement, purchasing, and supervision.
- Analytical, cost-conscious, and proactive in problem-solving.
- Ability to handle multiple priorities with discipline and attention to detail.
What We Offer
- A collaborative and empowering work environment.
- Opportunity to shape and strengthen FIIB's operational backbone.
- Competitive compensation aligned with experience and industry standards.
