Senior HR and Accounts Executive

Roles and Responsibilities

. Assist the HR & Accounts Manager in managing daily finance and HR operations.

. Prepare monthly management accounts and financial reports.

. Review Accounts Payable (AP), Accounts Receivable (AR), and General Ledger transactions.

. Monitor cash flow, budget utilisation, and expenditure.

. Process vendor payments and reconcile supplier statements.

. Monitor course fee collections and outstanding receivables.

. Assist in preparing annual budgets and financial forecasts.

. Coordinate with auditors, IRAS, ACRA, banks, and external service providers.

. Review payroll processing, CPF submissions, and statutory contributions.

. Verify staff commissions, incentive calculations, and overtime claims.

. Process IR8A submissions, tax clearance, and statutory filings.

. Coordinate recruitment, interviews, and onboarding activities.

. Prepare employment contracts, confirmation, promotion, and resignation documentation.

. Process Employment Pass, S Pass, and Work Permit applications and renewals.

. Maintain employee records and HR documentation.

. Monitor staff attendance, leave administration, and benefits.

. Coordinate staff learning and development programmes.

. Track employee certifications and mandatory training requirements.

. Support performance appraisal and KPI review processes.

. Assist in handling employee counselling and disciplinary matters.

. Review HR and finance SOPs and recommend improvements.

. Ensure compliance with MOM, Employment Act, CPF, and company policies.

. Support internal and external audits by preparing required documentation.

. Supervise and coach HR & Accounts Executives.

Minimum Qualification

. Experience in payroll support, HR administration, or accounting operations preferred.

. Proficient in Microsoft Office and HR/accounting systems (e.g. payroll software, accounting software, HRMS).

. Experience in a Private Education Institution (PEI) or training organisation is an advantage.

. Knowledge of EduTrust compliance, financial controls, and HR governance requirements is preferred.

. Demonstrated ability to maintain accurate records and support audit/compliance processes.