Job Title: Food Supervisor / Senior Supervisor Procurement (Hospitality Industry)
Department: Procurement / F&B Supply Chain
Location: Delhi, India
Ag. Limit: 25 35 years
Experience: 7+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).
Role Synopsis:
The Food (Supervisor/Senior Supervisor) Procurement will be responsible for end-to-end sourcing, vendor management, and procurement of food items and consumables for the organisation's hospitality operations. The role demands a strong understanding of food categories, import processes, FSSAI compliance, and cost optimisation within high-volume procurement environments.
Education & Experience:
- Bachelor's and/or Master's degree in Business Administration, Food Technology, Hospitality, Agro, Commerce, or a related field.
- 7+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).
- Demonstrated experience in handling an annual food purchase value of 100 Crore or more.
- Strong vendor base and experience with overseas sourcing and import documentation.
- Working knowledge of SAP / ERP systems preferred.
- Proficiency in MS Excel, Word, and PowerPoint is mandatory.
Key Responsibilities:
1. Procurement & Coordination
- Source, evaluate, and purchase perishable and non-perishable food items, beverages, and consumables.
- Obtain and analyze quotations to prepare comparative statements for management review.
- Issue and track purchase orders in the ERP system, ensuring timely deliveries.
- Coordinate closely with Chefs and F&B Managers to meet quality and quantity requirements.
- Manage procurement of imported and specialty ingredients as per menu and seasonal demands.
2. Vendor Management
- Identify, develop, and maintain relationships with reliable suppliers across all F&B categories (fresh produce, meat, seafood, dairy, grocery, bakery, beverages, etc.).
- Maintain updated vendor databases, rate contracts, and supplier performance records.
- Ensure suppliers comply with FSSAI and food safety standards.
- Conduct periodic vendor performance reviews and evaluations.
3. Cost & Compliance
- Negotiate effectively for best pricing, quality, and delivery timelines.
- Ensure all procurements are within approved budgets and comply with procurement policies.
- Verify supplier invoices against purchase orders and goods received notes.
- Support the cost control team with price variance and consumption analysis reports.
4. Documentation & Reporting
- Maintain accurate records of PRs, approvals, POs, and deliveries.
- Track pending POs and follow up for timely supply.
- Generate weekly and monthly procurement and supplier performance reports.
- Assist internal and external audits with necessary procurement documentation.
Key Skills & Competencies:
- Strong knowledge of staples, perishables, dairy, grocery, meat & poultry categories.
- Excellent negotiation, coordination, and vendor relationship skills.
- Hands-on experience in ERP systems (SAP, IDS, Oracle, Material Control, etc.).
- Understanding of FSSAI and food safety regulations.
- Strong analytical, communication, and teamwork skills.
- Attention to detail and strong follow-up discipline.
