Job Title: Senior Facility Executive
Department: Administration / Facility Management
Location: Thane HQ
Reports To: Facility Manager / Admin Head
Roles and Responsibilities
1. Facility Operations Management
- Oversee daily facility operations across corporate office, IVF centers, and support units.
- Ensure smooth functioning of infrastructure including electrical systems, HVAC, plumbing, biomedical utilities, and general maintenance.
- Conduct routine facility inspections to maintain operational efficiency and patient safety standards.
2. Preventive & Breakdown Maintenance
- Plan and execute preventive maintenance schedules for medical equipment, utilities, and infrastructure.
- Coordinate with vendors and technical teams for timely repair and servicing of facility assets.
- Ensure minimal downtime of critical IVF laboratory and clinical support infrastructure.
3. Vendor & AMC Management
- Identify, evaluate, and manage facility-related vendors including housekeeping, security, maintenance, pest control, and utility service providers.
- Monitor AMC (Annual Maintenance Contract) agreements for equipment and infrastructure.
- Track vendor performance and ensure adherence to service-level agreements (SLAs).
4. Compliance & Safety Management
- Ensure facility compliance with healthcare regulations, NABH, ART guidelines, fire safety norms, and statutory requirements.
- Coordinate fire audits, safety drills, and compliance documentation.
- Maintain records related to licenses, certifications, and regulatory approvals.
5. Infrastructure Setup & Expansion Support
- Assist in planning and execution of new center setups, renovations, and infrastructure upgrades.
- Coordinate with architects, contractors, and project teams to ensure timely project completion.
- Monitor quality standards and cost efficiency during facility development.
6. Utility & Resource Management
- Monitor and optimize usage of electricity, water, generator systems, and other utilities.
- Track facility operational expenses and support cost-control initiatives.
- Maintain records of utility consumption and vendor billing verification.
7. Housekeeping & Hygiene Standards
- Ensure high standards of cleanliness and infection control across all clinical and non-clinical areas.
- Supervise housekeeping teams and ensure adherence to healthcare hygiene protocols.
- Conduct periodic audits to maintain patient-friendly and safe environments.
8. Asset & Inventory Management
- Maintain facility asset registers and track movement of equipment and infrastructure items.
- Coordinate with procurement and stores for facility-related purchases and inventory control.
- Support periodic asset audits and verification processes.
9. Emergency & Risk Management
- Respond to facility-related emergencies such as equipment failure, power outages, or safety hazards.
- Implement contingency plans to ensure uninterrupted patient services.
- Coordinate with internal teams to resolve critical operational issues promptly.
10. Reporting & Process Improvement
- Prepare MIS reports on facility performance, maintenance schedules, vendor performance, and cost analysis.
- Assist management in developing SOPs and improving facility management processes.
- Support internal and external audits related to infrastructure and safety compliance.
