Major Deliverables
- Manage office supplies, printing stocks and place orders after negotiations,
- Arrange travel and accommodations - book and/or coordinate the travel tickets Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
- Coordinate and find out vendors (Food, vehicle, projector etc.) in different parts of the country to support program needs
- Negotiate the best rates for the organization, ensuring quality services as well.
- Organize a filing system for important and confidential company documents
- Be available to answer queries by employees on travel updates as well.
- Need to be available for the last-minute bookings at times on weekends
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails, and packages)
- Supervise, monitor and guide the junior staff
- Support other team for day-to-day requirements
- Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences etc.
- Any other office and admin related work given from time to time.
- Manage and coordinate Annual Maintenance Contracts (AMC) as per organizational requirements.
- Maintain tracker (Travel booking, Office Assets & Inventory & etc)
- Monitor the Info ID email account daily and respond to queries as required.
Job Challenge
- To ensure work gets completed on time without hassle
Specialized job competencies
- Multitasker
- Proactive
- Problem solving attitude
- Negotiation skills
Educational Qualification
- Bachelor's degree with 5 to 6 years of relevant field preferred
Desired Experience
- Proven experience as an Administrative Executive, travel desk, or similar role
- Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent organizational and multitasking abilities
- Negotiation skills
- A keen eye for detail
- Strong communication skills, both written and verbal Integrity and professionalism
Location : Goregaon East Mumbai
Salary range Rs. 25,000 Rs. 45,000/- per month & above + other reimbursement
(Travel, Therapeutic and Training) depending on level & experience
If interested, please apply using the Google Form link (https://forms.gle/SiQGEtijuQSVoz4X8)
Kindly please check the Careers page - https://www.arpan.org.in/careers/
