Senior Executive Assistant (Remote)

Senior Executive Assistant

Location: 100% Remote (EST timezone)

Type: Full-Time

Reports To: Executive Leader

Industry: Founder Network / Community / Events & Ecosystem

About the Organization:

Our client operates a high-impact network of founders, investors, and operators focused on building meaningful companies and communities. The organization is fast-paced, founder-led, and highly execution-driven, with multiple concurrent initiatives including events, partnerships, and ecosystem development.

About the Role:

We are seeking a high-performance Executive Assistant (EA) to support a dynamic founder operating across multiple priorities, teams, and external stakeholders.

The role goes beyond traditional administrative support. The EA will act as a central coordination and execution partner, ensuring that priorities are clear, tasks are progressing, and nothing falls through the cracks.

The ideal candidate is proactive, detail-oriented, and highly responsive, with the ability to operate with speed, discretion, and strong judgment in a fast-moving environment.

Key Responsibilities

Executive Support

- Manage complex calendar, scheduling, and meeting coordination across stakeholders

- Prioritize and triage incoming communication (email, WhatsApp, Slack, requests)

- Ensure seamless day-to-day operations for the executive

Meeting Management & Follow-Ups

- Attend key meetings and capture:

- Decisions

- Action items

- Ownership

- Deliver concise summaries within a short turnaround time (not long-form minutes)

- Track and follow up on all commitments made

Task Tracking & Accountability

- Maintain and update task trackers (Excel / tools like Monday.com)

- Monitor progress across team initiatives

- Proactively follow up with stakeholders to ensure completion

- Identify completed vs pending vs redundant tasks

Daily Planning & Reporting

- Prepare daily priority briefs for the executive

- Provide end-of-day summaries, including:

- Completed items

- Pending tasks

- Key follow-ups

Communication & Coordination

- Support the executive by organizing, prioritizing, and processing incoming tasks, requests, and asks

- Communicate effectively and professionally with external stakeholders for scheduling

- Translate discussions into clear next steps and assignments

- Ensure alignment across teams and communication channels

AI-Enabled Productivity

- Leverage tools such as ChatGPT and meeting transcription software

- Support drafting of communications, summaries, and structured outputs

- Continuously improve efficiency using AI tools

Operations & Systems Support

- Maintain organized documentation and shared resources

- Improve workflows and processes for efficiency

- Support coordination across tools and systems

Additional Responsibilities (As Needed)

- Light support for travel planning and logistics

- Ad hoc administrative and operational tasks

- Support during high-priority events or peak business periods

Ideal Candidate Profile

Experience

- 7–10+ years of experience as an Executive Assistant, Operations Associate, or similar role

- Experience supporting senior leaders, founders, or fast-paced teams

Core Skills

- Excellent written and verbal communication skills

- Strong organizational and multitasking abilities

- High attention to detail, especially in scheduling and tracking

- Ability to work independently in a remote environment with minimal supervision

- Comfortable operating in a high-trust environment with significant autonomy and accountability

- Proficiency with fast-paced communication tools such as WhatsApp, Slack, and email

Key Competencies:

- Proactivity: Anticipates needs rather than waiting for instructions

- Judgment: Distinguishes urgency vs importance

- Execution Speed: Delivers quickly with clarity

- Accountability Mindset: Drives tasks to completion across teams

- Discretion: Handles sensitive information with confidentiality

Technical Skills:

- Proficiency in tools such as:

- Google Workspace

- Slack

- Excel (for tracking, updating, and maintaining structured data)

- Project management tools (e.g., Monday.com)

- CRM systems (basic data pulling, updating, and maintenance — not design or configuration)

- Familiarity with AI tools (e.g., ChatGPT, Claude, Perplexity, meeting transcription tools)

- Bonus: Ability to do light formatting, basic design, and use Canva for clean, professional documents and presentations

To Apply:

Fill up the form below:

https://forms.gle/mPc65sDNGGgrChbu5

For Queries

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