Senior Executive Assistant (Remote)

Location: Fully Remote (Must be aligned with U.S. Eastern Time Zone)  

Compensation: Competitive  

Start Date: Immediate  

Type: Full-Time  

Reports To: Founder / Executive Leader  

Industry: Founder Network / Community / Events & Ecosystem  

About the Organization:

Our client operates a high-impact network of founders, investors, and operators focused on building meaningful companies and communities. The organization is fast-paced, founder-led, and highly execution-driven, with multiple concurrent initiatives including events, partnerships, and ecosystem development.

About the Role:

We are seeking a high-performance Executive Assistant (EA) to support a dynamic founder operating across multiple priorities, teams, and external stakeholders.  

The role goes beyond traditional administrative support. The EA will act as a central coordination and execution partner, ensuring that priorities are clear, tasks are progressing, and nothing falls through the cracks.  

The ideal candidate is proactive, detail-oriented, and highly responsive, with the ability to operate with speed, discretion, and strong judgment in a fast-moving environment.

Key Responsibilities

Executive Support  

- Manage complex calendar, scheduling, and meeting coordination across stakeholders  

- Prioritize and triage incoming communication (email, WhatsApp, Slack, requests)  

- Ensure seamless day-to-day operations for the executive  

Meeting Management & Follow-Ups  

- Attend key meetings and capture:  

 - Decisions  

 - Action items  

 - Ownership  

- Deliver concise summaries within a short turnaround time (not long-form minutes)  

- Track and follow up on all commitments made  

Task Tracking & Accountability  

- Maintain and update task trackers (Excel / tools like Monday.com)  

- Monitor progress across team initiatives  

- Proactively follow up with stakeholders to ensure completion  

- Identify completed vs pending vs redundant tasks  

Daily Planning & Reporting  

- Prepare daily priority briefs for the executive  

- Provide end-of-day summaries, including:  

 - Completed items  

 - Pending tasks  

 - Key follow-ups  

Communication & Coordination  

- Support the executive by organizing, prioritizing, and processing incoming tasks, requests, and asks  

- Communicate effectively and professionally with external stakeholders for scheduling  

- Translate discussions into clear next steps and assignments  

- Ensure alignment across teams and communication channels  

AI-Enabled Productivity  

- Leverage tools such as ChatGPT and meeting transcription software  

- Support drafting of communications, summaries, and structured outputs  

- Continuously improve efficiency using AI tools  

Operations & Systems Support  

- Maintain organized documentation and shared resources  

- Improve workflows and processes for efficiency  

- Support coordination across tools and systems  

Additional Responsibilities (As Needed)  

- Light support for travel planning and logistics  

- Ad hoc administrative and operational tasks  

- Support during high-priority events or peak business periods  

Ideal Candidate Profile  

Experience  

- 7–10+ years of experience as an Executive Assistant, Operations Associate, or similar role  

- Experience supporting senior leaders, founders, or fast-paced teams  

Core Skills  

- Excellent written and verbal communication skills  

- Strong organizational and multitasking abilities  

- High attention to detail, especially in scheduling and tracking  

- Ability to work independently in a remote environment with minimal supervision  

- Comfortable operating in a high-trust environment with significant autonomy and accountability

- Proficiency with fast-paced communication tools such as WhatsApp, Slack, and email  

Key Competencies:

- Proactivity: Anticipates needs rather than waiting for instructions  

- Judgment: Distinguishes urgency vs importance  

- Execution Speed: Delivers quickly with clarity  

- Accountability Mindset: Drives tasks to completion across teams  

- Discretion: Handles sensitive information with confidentiality  

Technical Skills:  

- Proficiency in tools such as:  

 - Google Workspace  

 - Slack  

 - Excel (for tracking, updating, and maintaining structured data)  

- Project management tools (e.g., Monday.com)  

- CRM systems (basic data pulling, updating, and maintenance — not design or configuration)  

- Familiarity with AI tools (e.g., ChatGPT, Claude, Perplexity, meeting transcription tools)  

- Bonus: Ability to do light formatting, basic design, and use Canva for clean, professional documents and presentations  

Apply:  

Fill in your details in the form attached below

https://forms.gle/mPc65sDNGGgrChbu5

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