(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)

National University Hospital

Singapore

2-4 Years

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Posted 28 days ago
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Job Description

Job Purpose:

The Executive Assistant / Senior Executive Assistant provide administrative and operations support for his / her respective section.

Duties and Responsibilities:

Perform administrative functions including, maintain and update statistics / databases, perform data entry for tracking purposes, organise meetings and writing minutes.
Perform logistical functions including, but not limited to, procurement of psychologist tools and office supplies, room booking, catering, loaning of laptops / projectors and other teaching equipment.
Manage appointment scheduling and hotline.
Perform registration of patients and assist clinicians and / or therapists for a smooth clinic consultation.
Manage events such as workshops, seminars and training classes / courses.
Any other ad-hoc duties / responsibilities assigned.

Job Requirements:

Minimum Diploma qualification or equivalent. Further education or certification in healthcare administration is a plus.
Minimum of 2 years of administrative experience, preferably in a healthcare or clinical setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and competent in virtual meeting platforms such as Microsoft Teams and Zoom.
Strong planning and organisational abilities, with the capacity to manage multiple tasks and deadlines effectively.
Clear and professional verbal and written communication skills.
Able to work both independently and collaboratively within a team.