About Us
nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to create impactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CAD and BIM customization is driving automation with the ability to integrate advanced technologies like AI/ML and AR/VR, which empowers our clients to reduce time to market and meet business goals. nCircle has a proven track record of technology consulting and advisory services for AEC and Manufacturing industry across the globe. Our team of dedicated engineers, partner ecosystem and industry veterans are on a mission to redefine how you design and visualize.
Job Description
Job Title: Senior Executive Assistant
Experience:5+ Years
Role Overview
We are looking for a proactive and highly organized
Executive Assistant with strong analytical, coordination, and project management skills. The ideal candidate will have proven experience in
tracking and auditing business initiatives, driving action items, maintaining dashboards, and conducting data analysis to support leadership in decisionmaking. This role goes beyond traditional EA responsibilities and requires a blend of operational excellence, business understanding, and stakeholder management.
Key Responsibilities
- Initiative Tracking & Governance
- Track progress of all strategic initiatives, projects, KPIs, and action items driven by leadership.
- Ensure business units meet deadlines, escalate delays, and drive accountability.
- Maintain initiative trackers, matrices, and compliance logs.
- Auditing & Operations Oversight
- Conduct periodic audits of processes, deliverables, internal reports, and project progress.
- Validate data received from crossfunctional teams and ensure accuracy.
- Identify gaps, highlight risks, and recommend corrective actions.
- Dashboard Management & Reporting
- Create, maintain, and update management dashboards on:
- Operational KPIs
- Strategic initiative progress
- Financial and performance metrics
- Weekly/monthly business reviews
- Prepare MIS reports, executive summaries, and data-driven presentations for leadership.
- Data Analysis & Insights
- Analyze data to identify trends, deviations, risks, and opportunities.
- Support leadership in decisionmaking through insights, projections, and scenario analysis.
- Build structured reports using Excel, Google Sheets, Power BI, or analytics tools.
- Communication & Stakeholder Management
- Draft emails, communication briefs, and executive-level correspondence.
- Liaise with internal teams, clients, and partners on behalf of leadership.
- Ensure timely closures on commitments made by leadership across departments
Technical Skills
Required Skills & Competencies
- Strong command over Excel/Google Sheets, dashboards, and analytical reports.
- Experience with Power BI/Tableau (preferred).
- Ability to audit data, validate inputs, and prepare structured management reports.
- High proficiency in PowerPoint for presentations.
- Familiarity with project management tools (Asana, Monday.com, Trello, Jira, etc.).
Soft Skills
- Excellent communication, interpersonal, and coordination abilities.
- Strong analytical thinking and problemsolving skills.
- High level of ownership, confidentiality, and professionalism.
- Ability to multitask and prioritize under pressure.
- Strong followup discipline and commitment to meeting deadlines.
Educational Background
- Bachelor's degree in Business Administration, Commerce, Management, or related field.
- MBA or certification in analytics/project management is a plus.
Preferred Experience
- Minimum 5 years as an Executive Assistant, Project Coordinator, Business Analyst, or similar role.
- Experience working with senior leadership/CXO-level executives.
- Proven track record of managing dashboards, audits, and initiative tracking.
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