Job Purpose:
The Accounts Payable Executive is responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role involves maintaining financial records, reconciling statements, and ensuring compliance with company policies and regulatory requirements.
Key Responsibilities:
- Review, verify, and process invoices with accuracy.
- Match invoices to purchase orders and ensure correct accounting of expenses.
- Enter invoices into the accounting system and ensure timely processing with approval.
- Manage multiple invoices, payments, and deadlines efficiently.
- Prepare and execute payment runs.
- Ensure timely payments of vendor invoices and resolve discrepancies.
- Reconcile accounts payable transactions.
- Monitor accounts to ensure payments are up to date.
- Ensuring timely closure of bank reconciliation
- Generating Accounts Payable Reports for review during monthly and quarterly closures.
- Understand basic accounting principles, financial statements, and the accounts payable process.
- Maintain vendor files, other necessary documentation and accurate Records of all accounts payable transactions.
- Communicate with vendors to resolve invoice and payment issues.
- Follow up for Vendor Ledger reconciliation, and balance confirmations.
- Process and monitor expense reports and reimbursement requests.
- Ensure compliance with company policies and procedures.
- Ensure compliance with Tax Regulations related to accounts payable are followed.
- Assist with audits and provide supporting documentation as required.
- Identify and implement process improvements to increase efficiency and accuracy.
- Stay updated on industry best practices and regulatory changes affecting accounts payable.
- Handle financial information with integrity and confidentiality.
- Effective written and verbal communication is essential for interacting with vendors and colleagues and other departments.
- Prioritize tasks and meet deadlines.
Qualifications and Work Experience:
- Bachelor's degree in accounting, Finance, MBA, or related field preferred.
- Proven 2-3 years of experience as an Accounts Payable executive / specialist or similar role.
- Proficiency in accounting software (SAP, ERP, Tally, etc.) and MS Office Suite, especially Excel.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Effective communication and problem-solving skills.
- Ability to work independently and as part of a team.
