Senior Executive

Role Scope: Sr. Executive Plant MIS & Coordination

Department: Plant Operations

Location: Meghalaya

Experience: 36 Years

Qualification: Bachelor's Degree (Mechanical/Chemical Preferred)

Role Overview

The candidate will directly support the Plant Head by handling high-level coordination, MIS

reporting, data management, internal follow-ups, and operational support. The role defines

functions to ensure smooth plant operations, accurate reporting, and timely execution of

action points.

Core Responsibilities

1. MIS & Reporting (Sr. Executive Level Workscope)

- Prepare daily/weekly/monthly MIS for Production, Maintenance, Quality, Dispatch & Power.

- Track plant KPIs and submit analytical dashboards.

- Maintain breakdown logs, downtime analysis, stoppage records & variance reports.

- Ensure 100% accurate MIS submitted to Plant Head & Corporate Office on time.

- Support data analytics for productivity improvement & cost optimization.

- Manage Plant Head's calendar, travel, meetings & scheduling.

- Draft emails, circulars, office notes & internal communications.

- Handle confidential correspondence & sensitive documents.

- Create presentations, review decks & plant update reports.

- Support audit documentation, compliance reviews & plant visits.

2. Plant Coordination & Follow-Up

- Act as the central coordination point between all plant departments.

- Track daily action points and ensure timely closure.

- Coordinate with Production, QC, HR, Stores, Safety, Admin, and Corporate teams.

- Prepare high-quality Minutes of Meeting and monitor action items.

- Maintain escalation logs and highlight delays proactively.

3. Documentation, SOPs & Audit Support

- Maintain reporting templates, SOPs, trackers & logs.

- Ensure document control, version control & audit readiness.

- Coordinate with departments for audit documentation.

4. Communication & Liaison

- Single Point of Contact (SPOC) between Plant Head & department heads.

- Communicate with Corporate Office on reporting, capex, HR, safety & operations.

- Ensure smooth information flow across departments.

KRAs (Key Result Areas)

1. MIS & Reporting

- Zero-delay MIS submission

- 98100% data accuracy

- Quality dashboards for daily & monthly review

2. Coordination & Execution

- Action closure rate: 90100%

- Smooth inter-department coordination

- Timely escalation of critical issues

- Calendar, meeting & travel accuracy

- Zero-error documents

- Timely drafting & communication

3. Documentation & Audit Compliance

- Audit-ready documentation

- Updated SOPs, trackers & MOMs

Technical Skills Required

- MS Excel advanced (Pivot, XLOOKUP, Dashboarding)

- PowerPoint presentation skills

- Strong documentation & drafting ability

- MIS reporting & analytics

- Fast typing/Shorthand preferred

Behavioral Competencies

- Highly organized & detail-oriented

- Strong ownership & accountability

- Excellent follow-up skills

- Calm under pressure

- Professional & confidential

- Strong interpersonal skills