Senior Coordinator / Coordinator, Project Procurement

ELSA

Malaysia, Kuala Lumpur

5-8 Years

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Job Description

Responsibilities

Support the execution of procurement activities for assigned T&I and/or EPC projects in accordance with company procedures and P2P governance.
Assist in the preparation and maintenance of the Project Procurement Plan, procurement schedules, trackers, and routine reports.
Coordinate preaward activities, including RFQ issuance, vendor correspondence, bid clarifications, and compilation of technocommercial evaluation documents.
Support commercial negotiations and award documentation under guidance from the Project Procurement Manager (PPM) or Lead Buyer.
Assist in identifying costsaving or costavoidance opportunities, such as vendor alternatives, commercial clarifications, and scope optimisation, under supervision.
Ensure relevant commercial, contractual, technical, HSE, and quality requirements are communicated and flowed down to suppliers, where applicable and as instructed, in accordance with project and client requirements.
Coordinate postaward activities, including vendor kickoff meetings, expediting followup, delivery tracking, and document control.
Support invoice verification and coordination with Project Controls, Finance, and end users to facilitate timely payment.
Maintain procurement records, correspondence, and files in SAP or designated ERP systems in compliance with audit and governance requirements.

Requirement

Diploma or Bachelor's Degree in Supply Chain, Business, Engineering, or related discipline.
Professional certification (e.g. CIPS or equivalent) is an advantage but not mandatory.
Minimum 5 to 8 years of experience in procurement / supply chain, preferably within oil & gas, energy, EPC, or infrastructure projects.
Exposure to project-based procurement for T&I and / or EPC projects is preferred.
Prior experience supporting preaward and postaward procurement activities.
Practical experience supporting project procurement activities in a structured environment.
Exposure to procurement of materials, equipment, and subcontracted services for projects.
Experience assisting in RFQs, bid evaluations, purchase orders, and delivery followup.
Working experience within multidisciplinary project teams.
Experience in cost control support, such as comparing quotations, tracking variations, and monitoring PO values.
Familiarity with procurement documentation control and ERP execution.
Exposure to international vendors and logistics coordination is an advantage.
Practical experience supporting project procurement activities in a structured environment.
Exposure to procurement of materials, equipment, and subcontracted services for projects.
Experience assisting in RFQs, bid evaluations, purchase orders, and delivery followup.
Working experience within multidisciplinary project teams.
Experience in cost control support, such as comparing quotations, tracking variations, and monitoring PO values.
Familiarity with procurement documentation control and ERP execution.
Exposure to international vendors and logistics coordination is an advantage.
Good understanding of procurement processes and project execution workflows.
Familiarity with SAP or similar ERP systems (PR, PO, GR, service entry sheets).
Strong coordination, communication, and organisational skills.
Attention to detail and ability to manage multiple interfaces and deadlines.
Willingness to learn, proactive, and able to work effectively within a project team.
Professional, ethical, and collaborative working attitude.
Exposure to offshore or international projects is an added advantage, but not mandatory.
Basic training in procurement processes, ERP systems, or contract administration is preferred.

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About Company

ELSAJob Source: www.linkedin.com

Job ID: 149038635

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Last Updated: 11-06-2026 06:01:34 PM

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SAP, Erp, Ariba, Data Migration, Oracle, Testing, Coupa, Governance Reporting, Deployment, Procurement P2P, Project Management, Finance Transformation