Senior Associate (Order Management – Procurement)

Job Description

Roles & Responsibilities :
Purchase Order Management

• Create, validate, and process Purchase Orders (PO) in SAP.

• Review Purchase Requisitions (PR) for completeness and accuracy.

• Ensure correct pricing, tax codes, Incoterms, payment terms, and delivery schedules.

• Amend POs based on business requirements.

• Monitor open POs and ensure timely closures.

Vendor Coordination & Issue Resolution

• Act as primary contact for vendor queries related to POs.

• Resolve discrepancies related to pricing, quantity, delivery, and invoices.

• Coordinate with Accounts Payable (AP) for invoice mismatch resolution (3-way match).

Procurement Operations Support

• Support sourcing and procurement teams with operational tasks.

• Maintain compliance with procurement policies and approval workflows.

• Ensure adherence to SLAs and process KPIs.

• Support GR (Goods Receipt) and service entry sheet coordination where applicable.

SAP & Process Compliance

• Ensure accurate master data usage (Vendor, Material, Info Records).

• Support audits by maintaining documentation and transaction traceability.

• Identify process improvement opportunities and automation initiatives.

Reporting & Analytics

• Generate SAP reports for open POs, blocked invoices, vendor performance.

• Track KPIs such as cycle time, error rates, and backlog.

• Prepare weekly/monthly operational dashboards.

Qualifications

Educational qualification:

• B.Sc - Computer Science / Electronics. BBM,
• SAP MM certification (preferred but not mandatory)

Experience :

• 3-5 years of experience in Order Management / Procurement Operations

Mandatory/requires Skills :

• Hands-on SAP experience (MM module)
• Strong understanding of Procure-to-Pay (P2P) lifecycle
• Experience in PR to PO conversion & PO lifecycle management
• Knowledge of 3-way matching (PO-GR-Invoice)
• Strong MS Excel skills (Pivot, VLOOKUP/XLOOKUP)

Functional Knowledge :

• Vendor onboarding basics
• Pricing conditions & tax structure
• Incoterms & payment terms
• Understanding of integration with Finance (AP)

Preferred Skills :

• Exposure to SAP S/4HANA
• Experience in global/shared services environment
• Experience handling US/EU/APAC procurement processes