This position will support the Ratings Vendor & Affiliate Management Office (VMO) under In Business Control (IBC) team in GAC SPOD sub-department
The Vendor Management Office (VMO) position will play a crucial role in supporting the VMO in maintaining a comprehensive register of vendors, known as the Ratings Inventory. This inventory serves as a vital resource for ensuring regulatory compliance and managing vendor relationships. The ideal candidate will possess a strong analytical mindset, advanced Excel skills, and the ability to build effective relationships with internal and external stakeholders.
Key Responsibilities:
Data Sourcing and Enrichment:
- Actively source data from various internal and external sources, including corporate databases, financial systems, and public registries (e.g., Introducing the Legal Entity Identifier)
- Employ advanced data wrangling techniques (e.g., data cleansing, transformation, and standardization) to ensure data quality and consistency.
- Utilize data scraping and data querying tools to efficiently extract and process information from diverse sources.
Inventory Maintenance and Updates:
- Regularly update the Ratings Inventory and other spreadsheets with new vendor information and changes to existing records.
- Collaborate with internal teams to gather necessary data and ensure accuracy.
- Implement processes for efficient data onboarding and updates.
Quality Assurance:
- Conduct thorough quality checks on the Ratings Inventory to identify and rectify errors or inconsistencies.
- Develop and maintain data validation rules and procedures.
- Implement data governance practices to ensure data integrity and compliance.
Reporting and Analysis:
- Create comprehensive reports and dashboards to provide insights into vendor data and trends.
- Analyze vendor information to identify potential risks or areas for improvement.
- Support ad-hoc data requests and analysis.
Vendor Management Support
Compliance Monitoring:
- Assist in verifying vendor compliance with regulatory requirements and internal policies.
- Monitor vendor background checks, training completion, and other compliance-related activities.
- Track and report on compliance issues and remediation efforts.
Risk Assessment:
- Contribute to the assessment of vendor risks, including financial, operational, and reputational risks.
- Identify potential risk factors and recommend mitigation strategies.
- Support the periodic re-certification of vendor risk assessments.
Performance Tracking:
- Monitor vendor performance against contractual obligations and service level agreements.
- Identify performance gaps and work with vendors to address issues.
- Track and report on vendor performance metrics.
Vendor Lifecycle Management:
- Support the end-to-end vendor lifecycle, from onboarding to offboarding.
- Coordinate vendor contract renewals and amendments.
- Assist in the evaluation and selection of new vendors.
