Context & Job Purpose
We are seeking a detail-oriented and analytical Senior Analyst – Invoicing to manage end-to-end invoicing processes aligned with customer contracts and pricing agreements. This role involves developing and maintaining invoicing systems, generating reports, and ensuring accuracy in financial operations while collaborating with internal stakeholders.
Key responsibilities
Invoicing & Financial Operations
- Ensure accurate and timely booking and processing of customer invoices on a daily basis
- Prepare and distribute invoices via email or upload to designated systems/repositories
- Accrue and reclassify costs based on available financial data
- Review contracts and validate invoicing alignment; challenge discrepancies where necessary
- Maintain governance by tracking and documenting contract amendments
Data Management & Reporting
- Develop and execute queries using MS Access and SQL for reporting and invoicing needs
- Design, build, and maintain invoice templates and reporting formats in MS Excel
- Generate MIS reports including revenue reports and AR aging reports
- Create and publish daily, weekly, and monthly operational reports within defined timelines
- Document data extraction logic and reporting methodologies
Analysis & Continuous Improvement
- Identify and troubleshoot reporting issues and data inconsistencies in collaboration with accounting teams
- Drive process improvements to enhance reporting efficiency and reduce manual effort
- Continuously improve report content, accuracy, and usability
Stakeholder Management
- Collaborate with internal and onshore stakeholders to meet reporting and invoicing requirements
- Ensure clear communication and adherence to deadlines
Experience and Qualification Required
- Bachelor's degree in Accounting, Finance, or related field
- Minimum 5+ years of experience in invoicing, billing, or financial operations
- Experience working with contracts and pricing structures
Technical Skills
- Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, formulas)
- Working knowledge of MS Access and/or SQL for data extraction and analysis
- Strong understanding of MIS reporting and financial data management
Core Competencies
- Strong attention to detail and high degree of accuracy
- Excellent analytical and problem-solving skills
- Ability to multitask and work under tight deadlines with a sense of urgency
- Strong communication, organizational, and auditing skills
Preferred Qualifications
- Familiarity with supply chain/logistics operations
- Experience working with global/onshore stakeholders
