Lease Administration - Senior Analyst – Financial Management
Business unit - Lease Administration
Summary: - Preferred experience in AP/AR, Invoice Processing and Abstracting critical information from documents along with deliver relevant reporting to JLL clients
What this job involves:
Ø Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
Ø Primary duties and responsibilities include the following:
- Liase with internal and external parties to obtain appropriate lease documentation
- Manage document workflow to ensure team responsibilities are completed in a timely manner
- Generate monthly reporting package for client which includes critical date and portfolio summary reporting
- Complete an audit of works completed by JLL's Lease Administration teams
- Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
- Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
- Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
- Obtain and review landlord invoices to ensure adherence to lease requirements
- Generate Accounts Payable reporting and prepare invoices for payment
- Perform Accounts Receivable reporting
- Generate Accounts Receivable reporting and communicate with client on outstanding payments
- Complete all duties with a focus on cost avoidance for our clients
- Obtain, track and report on Insurance and Security deposit matters (where applicable)
- Communicate with clients, landlords and tenants when required
- Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
- Prepare monthly client invoices (where applicable)
- Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
- Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
- Training of new staff members when required
Sound like you
- Good in interpersonal skills to operate as a pro-active member of a small core team.
- Strong in Knowledge of real estate leases and accounting would be useful;
- Positive while meeting clients needs
To apply you need to be:
- University graduate (Commerce / Finance Background) or equivalent work experience in lease administration.
- A degree in Law is preferred
- A minimum of 3-5 years industry experience required either in the corporate environment, third party service provider or as a consultant;
- Strong attention to detail and good organizational, interpersonal skills required;
- Knowledge of real estate leases and accounting would be useful;
- Demonstrated ability to maintain and manage accurate data;
- Demonstrated ability to prioritize work within tight operational and financial deadlines.
- Good interpersonal skills to operate as a pro-active member of a small core team.
- Positive approach to meeting clients needs.
- Sound computer skills in Microsoft Word and Excel.
- Experience in using a property management/lease administration system
What we can do for you:
At JLL, our purpose is to shape the future of real estate for a better world.
We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
