A high degree of independence is required on a day to day basis
Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
Primary duties and responsibilities include the following:
Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
Analyze operating expenses and reconciling them with budgeted amounts.
Review vendor invoices and coordinate with accounts payable team to ensure accurate and timely payments
Identify errors and discrepancies in budgeted and actual OpEx statements when comparing with legal documents
Identify errors and discrepancies in financial records and take corrective actions to resolve them
Maintain accurate and up-to-date records of all financial transactions
Collaborate with internal teams and landlords to get required data for the recons/audits.
Collaborate with internal teams to improve processes and identify areas of cost saving/cost avoidance opportunities
Ensure compliance with company policies and procedures related to financial transactions.
Manage document workflow to ensure team responsibilities are completed in a timely manner
Complete an audit of works completed by JLL's Lease Administration teams
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
Obtain and review landlord invoices to ensure adherence to lease requirements
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
Training of New staff members when required. Performance Objectives
To deliver exceptional Lease Administration services
To cross-check and verify abstracts and system data;
To audit and review system reports and system data for accuracy
To deliver relevant and accurate reporting Sounds like you:
University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
2-3 years of OpEx Recon experience is must;
Strong attention to detail and good organizational, interpersonal skills required;
Knowledge of real estate leases and accounting would be useful;
Demonstrated ability to maintain and manage accurate data;
Demonstrated ability to prioritize work within tight operational and financial deadlines;
Good interpersonal skills to operate as a pro-active member of a small core team;
Positive approach to meeting clients needs;
Sound computer skills in Microsoft Word and Excel;
Experience in using a property management/lease administration system. Key Skills
Have basic working knowledge of OpEx Recon
Must have excellent communication skills What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today!
