What this job involves:
As a Senior Analyst - Abstractions, you will be responsible for:
- Independent Abstraction Services: Working autonomously to abstract critical and key information from leases and other contract documentation into various lease database systems.
- Documentation & Coordination: Liaising with internal parties to obtain appropriate lease documentation and collaborating closely with other Lease Administration teams to ensure timely and accurate workload completion, escalating issues as needed.
- Quality Assurance: Performing cross-checks and verification of abstracts and system data, reviewing system reports for accuracy and completeness, and ensuring thorough lease document matching and review.
- Data Management: Accurately recording lease document information into the Master Document Control Log/Document Trackers.
- Stakeholder Collaboration: Working closely with internal stakeholders to resolve document and abstraction-related queries.
- Financial Review & Reporting: Reviewing landlord invoices for adherence to lease requirements and preparing area, cost-schedule, and events variance reports for validation projects.
- Process Adherence: Ensuring processes and procedures are maintained to comply with all internal and external compliance policies.
- Mentorship & Training: Documenting business processes, training, and mentoring new team members, and auditing work performed by junior colleagues.
- Team Collaboration: Consistently displaying teamwork within a large team environment and upholding JLL values.
You need to have:
- Experience: University Graduate with at least 3 years of proven experience in Lease Abstraction, preferably with exposure to Real Estate Commercial Lease Abstractions.
- Experience using a property management/lease administration system is a plus.
- Technical Proficiency: Sound computer skills, including strong proficiency in Microsoft Office (MS Excel, Outlook).
- Project Management Skills: Strong ability to manage tasks and projects effectively.
- Communication Skills: Excellent verbal and written communication skills to articulate complex information clearly.
- Organizational & Interpersonal Skills: Strong organizational abilities with keen attention to detail and excellent interpersonal skills to foster effective collaboration.
- Data Management & Prioritization: Demonstrated ability to maintain and manage accurate data and to prioritize work effectively within tight operational deadlines.
- Adaptability & Problem-Solving: Readiness to embrace change, receptivity to new ideas, and the ability to provide solutions and strategies for client needs and concerns when required.
- Ethical Conduct: A high degree of workplace ethics and integrity.
- Analytical & Comprehension Skills: A strong interest in reading, coupled with excellent comprehension and paraphrasing skills.
- Self-Motivation & Teamwork: Innovative thinking, the ability to effectively manage oneself and emotions, self-motivated, and a strong team player who can deliver work under minimal supervision and tight deadlines.
- Accountability: Highly accountable with a strong work ethic.
