Senior Administrative Assistant

Job Title: Sr. Admin Executive

No of Position:1

Experience: 5- 8 years

Qualification: Any Graduate

Work Location: Ahmedabad

Role & Responsibilities

• Manage day-to-dayoffice administration, facilities, maintenance, cleanliness, and workplace services.
• Supervise and coordinatesecurity, office support staff, and other facility services.
• Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• Conduct regular office inspections, address issues, and ensure timely corrective actions.
• Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• Identify opportunities for process improvement, cost optimization, and efficient administration.

Skill Requirement

• Strong experience in office administration, facilities management, workplace management, or a similar role.
• Strong experience in vendor management, coordination, office maintenance, and administrative operations.
• Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
• Good negotiation, communication, coordination, and problem-solving skills.
• Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
• Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
• Ability to take ownership of office-related issues and ensure timely resolution.
• Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
• Proactive, organized, responsible, and service-oriented approach.