Job description:
We are seeking a highly organised, detail-oriented Virtual Administrative & Operations Assistant to provide comprehensive administrative, reporting, and executive support across multiple UK-based businesses.
The successful candidate will work closely with the Director on a day-to-day basis, supporting schools finance reporting, general administrative tasks, research, and light social media content support.
This is a long-term, full-time position requiring excellent English communication skills, strong spreadsheet proficiency, a proactive attitude, and the ability to learn new processes quickly.
A. Schools Finance Reporting (Core Function):
- Prepare monthly and termly school financial reports (training provided).
- Work confidently with spreadsheets, including formulas, reconciliations, and data validation.
- Enter, clean, and organise financial data accurately.
- Assist in preparing budget monitoring documents and other school finance templates.
- Meet reporting deadlines, with workload increasing during the first two weeks of each month.
- Maintain organised folders and records for each client.
B. Homecare Agency Administrative Tasks:
- Assist with internal documentation, forms, and templates.
- Maintain and update spreadsheets, compliance trackers, and scheduling data.
- Prepare reports, summaries, and internal checklists as directed.
- Manage data entry and records related to homecare operations.
C. Social Media Support (Light Duties):
- Assist in preparing simple content for social media platforms (templates and guidance provided).
- Maintain a basic posting schedule, if required.
Skills & Competencies Required
Technical Skills:
- Advanced spreadsheet skills (Excel) essential.
- A comprehensive understanding of accounts is essential, with the ability to manage budgets, monitor expenditure, and ensure accurate financial reporting.
- Strong computer literacy across Office or Google Workspace tools.
- Ability to prepare clear and polished documents, reports, and summaries.
- Familiarity with basic social media platforms is an advantage.
Professional Skills:
- Excellent written and spoken English.
- Strong organisational and time-management skills.
- Ability to handle sensitive information with confidentiality.
- High accuracy and a strong eye for detail, especially when working with numbers.
- Proactive, reliable, and able to work with minimal supervision.
- Quick learner capable of understanding new systems and processes.
Shift Time : UK Shift
1.00 to 10.30 pm IST in summer and 2.00 to 11.30 pm IST in Winters.
Job Types: Full-time, Permanent
Salary: 420,000.00 - 480,000.00 per year
Benefits:
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In Person
