Summary:
The Administrative Assistantposition involves providing comprehensive administrative support to senior leaders, focusing on complex calendar management, travel planning, and coordination of meetings and events. The role requires liaising with global stakeholders and managing office resources efficiently.
Responsibilities:
- Complete a broad variety of administrative tasks, including managing an extremely active and complex calendar of appointments.
- Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiencies.
- Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites, along with meeting logistics and material preparation.
- Liaise with offices of leaders in India and global stakeholders across multiple time zones for meetings, projects, and events.
- Help drive completion of key deliverables and follow up on outstanding action items.
- Complete expense reports, maintain schedules, and coordinate team/office events.
- Submit facilities requests, manage aliases, and support new hire onboarding.
- Oversee space management and manage office hardware and supply needs for the team, including PC refresh and asset management.
- Perform any ad hoc administrative tasks as required.
- Track timelines by working with regional and global stakeholders.
- Create charts in Excel and presentations in PowerPoint.
Requirements:
- 6 years of demonstrated executive, operations, sales/marketing, and/or office administrative experience in a fast-paced environment.
- Complex calendaring experience.
- Experience in supporting a senior leader&rsquos office in a global organization.
Required Skills:
- Strong interpersonal, verbal, and written communication skills.
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
- Attention to detail with strong problem-solving and troubleshooting skills.
- Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.
- Ability to handle confidential information and demonstrate the highest levels of integrity, discretion, and judgment at all times.
- Experience in creating charts in Excel and presentations in PowerPoint.
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