Role Overview
Roles & Responsibilities Qualifications & Competence
The Senior Accounts Officer will be responsible for independently managing end-to-end accounting operations, ensuring compliance with statutory requirements, and supporting the Finance Head in financial reporting and controls. This role requires a detail-oriented professional with strong knowledge of GST, export documentation, and ERP systems.
Key Responsibilities
Accounts Payable & Vendor Management
- Review vendor outstanding balances and ensure timely payments as per weekly scheduled payment dates.
- Prepare vendor payment lists, verify all entries, and submit to the Finance Head for approval.
- Verify and account for UPI bank transactions in coordination with the procurement team.
- Verify Bills of Entry and process customs duty payments on time to avoid interest.
Accounts Receivable & Customer Management
- Prepare and issue proforma invoices as requested by the sales team.
- Prepare sales invoices, e-way bills, and e-invoices in full compliance with GST regulations.
- Share invoices and supporting documents with customers in the format specified in SOP.
- Follow up with customers for outstanding payments and ensure timely collections.
- Reconcile customer ledgers on a regular basis.
Banking & Cash Management
- Reconcile all company bank accounts on a regular basis.
- Manage and account for petty cash in line with SOP and ensure supporting documents and photos are uploaded.
- Prepare and submit daily fund status reports to management.
- Prepare monthly stock statements as per SOP format and submit them online to the bank.
- Manage disposal instructions for inward remittances from foreign customers.
- Visit the bank for cash withdrawals and handle other banking documentation as required.
Payroll & Statutory Compliance
- Verify ESI and PF challans received from the HR department and ensure online payment before due dates.
- Verify salary statements and share salary advance details with HR.
- Ensure salary payments are processed on or before the 1st of every month.
- Verify labour payment details and ensure timely disbursements in line with SOP.
Export, Compliance & Reporting
- Review export invoices prepared by the logistics team and provide approval.
- Prepare duty drawback and other export-related documents as per SOP.
- Ensure timely export regularization through EDPMS on a monthly basis.
- Conduct monthly ledger scrutiny and submit a variation report to the Finance Head.
- Maintain all financial documentation in Zoho Drive as per SOP.
- Maintain safe custody of original finance-related documents.
- Assist in preparation and coordination of the audit process.
Educational Qualification
- Graduate or Postgraduate in Commerce (B.Com / M.Com or equivalent)
- CA Inter / ICWA Inter qualification will be an added advantage
- Strong understanding of accounting principles and statutory compliance (GST, TDS, ESI, PF, customs)
- Proficiency in MS Office, especially Excel and Word
- Hands-on experience with ERP systems (e.g., Zoho Books, SAP, or equivalent)
- Familiarity with export documentation, EDPMS, and duty drawback processes
- Good communication and coordination skills across departments
- Ability to manage priorities, work under deadlines, and operate with minimal supervision
- Strong analytical, reconciliation, and problem-solving skills
- High attention to detail and a strong sense of financial integrity
