Secretary to CBO

Company Description

Established in 2008, AstaGuru is India's leading auction house, specializing in the preservation and celebration of exceptional treasures. Our auctions feature an array of Modern & Contemporary Indian Art, antiques, rare timepieces, aristocratic jewelry, and vintage automobiles. As a 100% online platform, we connect collectors and consignors worldwide with a commitment to authenticity, rarity, and heritage. Our expertise lies in curating only the finest pieces, ensuring impeccable provenance and condition. At AstaGuru, we honor the past while shaping the future of collecting for generations to come.

Role Description

This is an on-site, full-time role based in Mumbai for an Executive Assistant to the Chief Business Officer. The Executive Assistant will be responsible for providing high-level administrative support, managing the CBO's schedule, coordinating meetings, preparing expense reports, and ensuring efficient communication internally and externally. Additional responsibilities include organizing travel arrangements, maintaining records, and handling confidential information while acting as a liaison between the CBO and various stakeholders.

· Act as a primary point of contact for the CBO, managing schedules and coordinating appointments.

· Handle confidential information with discretion and ensure sensitive matters are addressed appropriately.

· Draft and review correspondence, reports, and presentations on behalf of the CBO.

· Facilitate personal tasks and assist in managing the CBO's personal affairs.

· Coordinate travel arrangements, itineraries, and logistics for the CBO's business engagements and personal trips.

· Conduct research and gather relevant data to support in decision-making processes.

· Anticipate needs and proactively address personal and professional tasks to enhance efficiency.

· Assist with special projects and tasks as assigned by the CBO, demonstrating flexibility and adaptability.

Qualifications/Experience

· Bachelor's degree in business administration, communications or a related field

· Master's degree is a plus

· 4-5 years of experience as an EA or administrative, office or clerical support roles

· Experience managing calendars, booking travel or scheduling meetings

· Familiarity with office tools like Microsoft Office, Google Workspace, Canva